Council Minutes 2017-18



Please Note: Durand City Council Minutes are published on our web site and in the local newspaper, after they have been approved at the next regular meeting.
(Example: July minutes are approved and posted in August)

Meeting dates:
April 23, 2018
April 2, 2018
March 26, 2018
March 5, 2018
February 5, 2018
January 8, 2018
December 13, 2017
December 4, 2017
November 6, 2017
October 16, 2017
October 2, 2017
September 18, 2017
August 29, 2017
August 7, 2017
July 17, 2017

 





APRIL 23, 2018 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the Durand City Council Budget Workshop held on Monday, April 23, 2018 at 4:00 p.m. in the Council Chambers of Durand City Hall.

Mayor Doyle called the meeting to order at 4:00 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John Matejewski, Tom VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

City Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Folaron supported to approve the agenda as presented.

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

No one spoke

ITEMS OF BUSINESS:

Boggs moved, Cobley supported to approve the resolution of support for the New Steel International Application to the Department of Energy.

Carried

2018-2019 FY Budget Workshop:

City Manager prepared the following budget highlights:  The budget reflects rather significant changes to how the City approaches the provision of municipal services.  Specifically, it reflects the creation of a new division of maintenance and facilities.  This new division will take the place of the division of public works, with the Department of Public Works now encompassing all utilities, asset management, maintenance, and facilities.  This change was enacted to ensure quality repair and care of existing city assets including its streets, public utility systems, and parks. 

These changes will result in a net savings to the General Fund.  For the past two fiscal years General Fund expenses have exceeded General Fund revenues, resulting in the need for “carry forward”.  This year our projections show a sizable reduction, but do not completely eliminate the possibility of carry forward funding.  It is our goal to avoid using any reserve funds in this fiscal year and to move towards a more sustainable operational pattern in future iterations.

On a positive note, for the second year in a row we are projecting increases to revenues collected through property tax and state revenue sharing.  These numbers are still roughly 15% below where they were at their peak in 2010, but reflect an increase of about 3% during the 2017/2018 Fiscal Year and another 2% for this budgeted fiscal year.  This trend is in line with market trends which suggest improvement to the overall housing marketing in Durand and a healthier state budget.

The requirement to do more with less continues to be a theme for city wide operations.  However, we are fully prepared to rise to this occasion.  Staff commitment to continuing education and professional development remains strong, and new pay scales for many departments will allow us to attract top talent.  This focus on building and attracting talent is part of a long-range strategy to ensure continuity of services and succession planning for departmental operations.

Arguably the largest portion of staff time and tax dollars this year will go into funding year one of a multi-year complete street improvement program.  Phase I includes roughly 22 % of all streets in the City being sealed coated or milled and resurfaced, depending on their condition.  This programming is made possible thanks to the support of Durand voters who approved the millage in 2016.

The City Manager and City Treasurer went through the General Fund answering various questions.  City Manager said that the budget shows the worst case scenario,  with all of the Honeywell expenses and none of the Honeywell savings we are still at 19% fund equity.

Major Streets:  No major changes, though it was noted by the City Manager that 22% of all streets will be repaired and/or replaced this fiscal year.

Local Streets:  Activities for this fiscal year will include significant road repairs and maintenance, street sweeping, and replacement of catch basins and manholes where needed.

Street Fund: This summer we will levy the appropriate mils in order to pay the principal and interest payments related to the first series of bond issuance.  The purposes of which will be the cost of acquiring and constructing street improvements in the City, consisting of paving, repaving, reconstructing and improving streets together with related curb, gutter and drainage improvements and all necessary appurtenances and attachments.

2012 Water Bond:  Final payment will be made on 2019 with 3.7 mills being levied on the Summer 2018 tax roll.

Downtown Development Authority:  No major changes

Wastewater Treatment Plant:  Construction upgrades continue into the new budget year to address existing ACO conditions, the replacement of Dover lift station, pipe bursting Dover lift station force main, continuing with the Illicit Discharge Elimination Program (IDEP).  There will be a small increase to both ready to serve and usage rates to adjust for the principle/interest payment and required reserves for the Rural Development loan.

Water Department Fund:  The 2018-2019 budget reflects an increase to both ready to serve and usage rates to adjust for the principle/interest payment and required reserves for the Rural Development loan.

Refuse Service Fund:  No changes

Equipment Revolving Fund:  The only major purchased planned for 2018-2019 fiscal year is a 12,000 pound two post automotive hoist for approximately $8,000.00.

Sidewalk Fund:  This program has a built-in financing mechanism for residential sidewalk replacement by which the property owner will repay the City in three equal installments of a three-year period of time with $1,697 being collected during 2018-2019 for previous years’ work. 

Mayor Doyle adjourned the meeting at 7:25 p.m.









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APRIL 2, 2018 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, April 2, 2018 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski,

Absent:  Van Riper

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Cobley supported to approve the agenda with the addition of F:  Approval of Emergency purchase of BOD Incubator.

Carried

APPROVAL OF MINUTES:

Folaron moved, Boggs supported to approve the minutes from the regular meeting held on March 5, 2018 and the special meeting and the executive session meeting held on March 26, 2018, as presented.

Carried

APPROVAL OF BILLS:

Folaron moved, Brands supported to pay bill numbers 49458-49546.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Don White, 512 N. Saginaw Street – Offered prayer

Len Tobias, Lennon – Wanted City to pay for damage done to his vehicle due to hitting a pot hole.

CITY COUNCIL RESPONSE TO CITIZEN’S COMMENTS:

No one spoke

ITEMS OF BUSINESS:

Boggs moved, Matejewski supported to authorize the declaration of the aforementioned utility accounts as delinquent.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, Boggs

NAYS:  None

Carried

Folaron moved, Cobley supported to approve the ballot language for Public Transportation Millage and submit the language to the County Clerk so that it can be placed on the August Primary Election ballot for voter consideration.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, Boggs, Brands

NAYS:  None

Carried

Boggs moved, Folaron supported to approve the Addendum to the Lease between the City of Durand and Durand Union Station, Inc.

YEAS:  Mayor Doyle, Folaron, Matejewski, Boggs, Brands, Cobley

NAYS:  None

Carried

Boggs moved, Cobley supported to approve the sale of the residential lot at 206 W. John Street to Raymond Webber in the amount of $1,500.00 subject to final review of a Purchase Agreement by the City Attorney.

YEAS:  Folaron, Matejewski, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

Folaron moved, Boggs supported to approve the road sale requisition for the 2018/2019 winter season.

YEAS:  Matejewski, Boggs, Brands, Cobley, Mayor Doyle, Folaron

NAYS: None

Carried

Boggs moved, Matejewski supported to approve the emergency purchase order for a BOD Incubator, not to exceed the amount of $4,040.00.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Carried

CITIZENS SPEAK ON AGENDA ITEMS ONLY:

Deb White, 512 N. Saginaw – She questioned the delinquent utility bills.

DEPARTMENT REPORTS:

Fire Chief:  He stated that the Easter Egg Hunt that was held last Saturday at Trumble Park was a success.  He stated that the department is doing a lot of training.

DPW Supervisor:  He stated that the Honeywell Project continues.  The street project will begin shortly.

Wade Trim Engineer:  He stated that the permit for the sewer cascade in Vernon should be pulled this week.  He said that the Street Project plans are available and the bid opening is set for April 19th.

Treasurer:  She reminded the Council that the Annual Chamber Dinner is April 19th and the Budget Workshop is scheduled for April 23rd.

City Attorney:  Nothing to add

City Manager:  She stated that the Chief of Police is currently attending police matters but he reports that  his department is working on community policing initiatives.

COUNCIL COMMENTS:

Cobley:  Nothing to add

Matejewski: Nothing to add

Brands:  He thanked the Fire Department for participating in the Easter Egg Hunt.

Boggs:  Nothing to add

Folaron:  He stated that recently there was an incident at the Durand Library that required the help of the police department and that the library staff was very impressed with how the Chief handled the situation.

Mayor Doyle:  She stated that the Durand Chamber of Commerce recently announced their picks for awards and they are as follows:

Organization of the Year:  Eagles

Person of the Year:  Pat Post

Business of the Year:  Shaw’s Pharmacy

Volunteers of the Year:  Jeff Brands and John and Patty Matejewski

Mayor Doyle adjourned the meeting at 8:00 p.m.






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MARCH 26, 2018 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting of the Durand City Council held on Monday, March 26, 2018 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 6:03 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron (arrived 6:04), John Matejewski

Absent:  Tom VanRiper

APPROVAL OF AGENDA:

Boggs moved, Folaron Supported to approve the agenda as presented.

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

No one spoke

ITEMS OF BUSINESS:

Boggs moved, Cobley supported to award the contract for performance of a sanitary sewer flow monitoring study to Wade Trim in an amount not to exceed $82,000.00

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski,

NAYS:  None

Carried

Matejewski moved, Boggs supported to approve the purchase of a cascade aeration unit from WesTech Engineering Inc. in the amount of $22,420.00

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, Boggs

NAYS:  None

Carried

CITIZENS SPEAK – AGENDA ITEMS ONLY

No one spoke

ITEMS OF BUSINESS:

Boggs moved, Brands supported to adjourn into Executive Session to discuss Collective Bargaining Agreement and Personnel Matter, to do so in open session would be detrimental to the City of Durand.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, Boggs, Brands

NAYS:  None

Carried

Adjourned into Executive Session at 6:18 p.m.

Reconvened at 7:26 p.m.

Boggs moved, Cobley supported to approve the restructure of the Department of Public Works to establish a Utilities Division and a Facilities and Maintenance Division together with their corresponding job descriptions and pay scales, and authorize the City Manager to make reassignment and hiring decisions to fill the new roles of those division which shall take effect no later than July 1, 2018 with approval from City Council.

YEAS:  Mayor Doyle, Folaron, Matejewski, Boggs, Brands, Cobley

NAYS:  None

Carried

Boggs moved, Folaron supported to approve an amendment to the City Managers employment contract as presented and reviewed by the City Attorney.

YEAS:  Folaron, Matejewski, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

Mayor Doyle adjourned the meeting at 7:29 p.m.






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MARCH 5, 2018 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, March 5, 2018 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John

               Matejewski, Tom VanRiper

Absent: None

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Folaron supported to approve the agenda as presented.

Carried

APPROVAL OF MINUTES:

Cobley moved, VanRiper supported to approve the minutes of the regular meeting held on February 5, 2018 as presented.

Carried

APPROVAL OF BILLS:

VanRiper moved, Folaron supported to pay bill numbers 49345-49457.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Len Tobias, Lennon – Wanted City to pay for damage done to his car from hitting a pothole.

Jeremy Marshal, 507 E. Clinton.  He spoke in support of Dave Hildebrandt.

Rev. John Walworth, He offered a prayer.

Janice Brownson, MRMI.  She gave a brief update on restoration to the gate tower, engine, baggage car and flag pole.

Tina Hildebrandt, 402 Mackinaw St. She spoke in support of Dave Hildebrandt.

Paula Brooks, 104 W. Summit St. She asked if the City Police were participating in the Active Shooter Training that she read about in the newspaper.

Sam Mogg, 509 W. Brand St.  Would like curb in front of his house repaired.

Mike Smith, 308 Detroit St. Spoke on behalf of Dave Hildebrandt.

Gordon Rounds, 601 Columbia Dr. Spoke on behalf of Dave Hildebrandt.

CITY COUNCIL RESPONSE TO CITIZEN’S COMMENTS:

City Manager said that the issue with Dave Hildebrandt was a voluntary separation and it is the policy of the City of Durand to not discuss personnel issues.

City Attorney said that the City has immunity with regards to pot holes as long as they were repaired after being notified of them, and in this case they were repaired the day that it was brought to their attention.

Chief of Police said that the City of Durand did participate in the Active Shooting Training that was recently held and the City will also be doing its own training soon.  Chief Hartz said that he also went into the schools on Friday and spoke with the students about the seriousness of making statements about guns and hurting others.  He said that they take this very seriously.

Boggs said that formal ownership of the gate tower, engine, baggage car and flag pole will be addressed with the renewal of the lease agreement with Durand Union Station, Inc.

DPW Supervisor said that the curbs will be addressed by the contractor when they come back in the spring.  There is a one year warranty on their work.

Cobley stated that SATA will be coming up for a vote this fall and that in January there were 7,569 Dial a rides provided, that’s 5% increase from last year. 

ITEMS OF BUSINESS:

Public Hearing: Conditional Transfer of Property/Beltnick

Mayor Doyle opened the hearing at 8:06 p.m.

Stacy Childs, Daughter of Mr. Beltnick asked questions regarding outstanding 2017 taxes, and the process of getting copies of final documents.

Mayor Doyle closed the hearing at 8:11p.m.

Boggs moved, Brands supported to nullify the previous action by the City Council to approve a Joint Resolution between the City of Durand and Vernon Township on September 18, 2017 and approve the revised Agreement for Conditional Transfer of Property/PA 425 as of this date.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

Public Hearing: 2018 Municipal Civil Infractions Amendment Ordinance

Mayor Doyle opened the hearing at 8:12 p.m.

No one spoke

Mayor Doyle closed the hearing at 8:12 p.m.

Boggs moved, Brands supported to approve the second reading and adopt the amendments to the Durand Code of Ordinances to incorporate Municipal Infractions to exclude ordinances Section 34 108 to Article 4 of Chapter 34, Section 34 143 to Article 5 of Chapter 34.

YEAS: Cobley, Mayor Doyle, Folaron, Matejewski VanRiper, Boggs, Brands

NAYS:  None

Carried

Matejewski moved, VanRiper supported to approve the annual cost for ongoing software service and maintenance from BS&A Software in the amount of $9,294.00.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Carried

VanRiper moved, Cobley supported to approve Change Order #3 to Rural Development Contract #2 for final payment to Inland Waters in the amount of $35,829.25 and to JT Concrete in the amount of $2,770.00 from the RD Sewer Fund.

YEAS:  Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

Matejewski moved, Folaron supported to approve the 2018 elevator maintenance fee increase from Kone, Inc.

YEAS:  Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron

NAYS:  None

Carried

Boggs moved, Folaron supported to approve the first reading to incorporate the Consumers Energy Company Gas and/or Electric Franchise Ordinance and move it to a public hearing and adoption at the May 7, 2018 Council meeting conditional upon Consumers Energy reimbursing the city for costs associated with filing required public notices.

YEAS:  VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Carried

CITIZENS SPEAK – AGENDA ITEMS ONLY:

No one spoke

DEPARTMENT REPORTS AND CITY COUNCIL COMMENTS:

DPW Supervisor:  He stated they are filling potholes as weather permits.  CMS Mechanical started the process today of replacing pumps at the waste water treatment plant.

Andrew with Wade Trim: We have a meeting with the State to discuss several issues.

Chief of Police:  Stated that everything is going well.

Treasurer:  She stated that the Board of Review is meeting March 13th, 15th, and 19th.  She will present a rough draft of the budget at the April Council meeting.  Budget meeting will be April 23rd at 4:00 p.m.

Brandon Marks, County Commissioner:  He stated that the Commissioners have recently hired a County Coordinator.

City Attorney: He is working on a Mutual Aid agreement with Owosso Police Department.

City Manager:  She introduced Justin Horvath with SEDP.  He talked about the piece of property behind the wastewater treatment plant that Modern Concrete is interested in purchasing.  He said that selling this property would put it back on the tax rolls and would create jobs.  He said that he has toured the Flint Modern Concrete plant and it is a “very clean and well kept” operation.

COUNCIL COMMENTS:

VanRiper: No comment

Cobley:  Concerns with SATA election this fall.  She stated that the Caboose should be looking good by May.  She said that she will visit the retention pond behind Simplicity to see that it is being taken care of.

Matejewski:  No comment

Brands:  No comment

Boggs:  No comment

Folaron:  No comment

Mayor Doyle adjourned the meeting at 8:34 p.m.





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FEBRUARY 5, 2018 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, February 5, 2018 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, John Matejewski, Rich

               Folaron

Absent:  Tom VanRiper

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Cobley supported to approve the agenda with the addition of F: Mayoral Appointments and G:  Approval of DUSI Gaming License.

Carried

APPROVAL OF MINUTES:

Boggs moved, Brands supported to approve the minutes of the regular meeting held on January 8, 2018 and the Executive Session held on January 8, 2018, as presented.

Carried

APPROVAL OF BILLS:

Folaron moved, Cobley supported to approve bills number 49238-49344.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Don White, Pastor with Light of Faith Church.  He offered a prayer.

Mitchell Freeman, observing the meeting as part of Leadership Shiawassee class that he is involved in.

ITEMS OF BUSINESS:

Boggs moved, Folaron supported to approve Railroad Days, Inc festival as outlined and add the City of Durand as an additional insured and place it on file at City Hall.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, Boggs

NAYS:  None

Carried

Boggs moved, Matejewski supported to approve NRMI to use Iron Horse Park, Gate Tower and Signal Tower during Railroad Days 2018, and list the City of Durand as an additional insured separate from Railroad Days, Inc.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, Boggs, Brands

NAYS:  None

Carried

Folaron moved, Matejewski supported to approve the City of Durand Credit Card Policy.

YEAS:  Mayor Doyle, Folaron, Matejewski, Boggs, Brands, Cobley

NAYS:  None

Carried

Folaron moved, Cobley supported to approve the revised fee schedule and retain professional services for planning through Wade Trim.

YEAS:  Folaron, Matejewski, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

Boggs moved, Matejewski supported to approve the first reading to amend the Durand Code of Ordinances to incorporate Municipal Civil Infractions and move it to a public hearing and adoption at the March 5, 2018 Council meeting.

Carried

Folaron moved, Brands supported to approve the following Mayoral Appointments:  Jim Schuyler to Board of Review, Candyce Wolfield and Larry Webb to the DDA.

Carried

Local Governing Body Resolution for Charitable Gaming Licenses

(Required by MCL.432.103 (k)(ll)

At a   __Regular___ meeting of the _Durand City Council__ called to order by Deborah Doyle, Mayor

  

on __February 5, 2018_  at ____7:30 p.m.__ a.m./p.m. the following resolution was offered:

Moved by ___Matejeski_____ and supported by _Folaron_____that the request from

Durand Union Station, Inc._______of ____Durand____, county of  Shiawassee,  asking that they be

recognized as a nonprofit organization operating in the community for the purpose of obtaining charitable

gaming licenses, be considered for approval.

Approval                                          

YEAS:   Matejewski, Boggs, Brands, Cobley, Mayor Doyle, Folaron

NAYS:  None

ABSENT:  VanRiper         

 

I hereby certify that the foregoing is a true and complete copy of a resolution offered and adopted by the

City of Durand at a regular meeting held on Monday, February 5, 2018.

 

 

Signed:   ______________________________________, City Clerk

               Lisa R. David, City Clerk

               215 W. Clinton St., Durand, MI  48429           

 

Matejewski moved, Folaron supported to approve the resolution for Charitable Gaming License for Durand Union Station Inc, to include an indemnification of the City of Durand.

Carried

CITIZENS SPEAK – AGENDA ITEMS ONLY:

Deb White, 512 N. Saginaw Street, She asked what is a civil infraction.

City Attorney explained the difference from a civil infraction from a misdemeanor.

DEPARTMENT REPORTS:

Chief of Police:  He presented the Council with an audit findings report.  The Durand Police scored an overall rating of 1.5 (with the best being 0 and the worst being 5).

Wade Trim/Engineers:  He told the Council that they are currently working on one sewer, one water and two street projects at the moment.  He stated that the street projects are six weeks ahead of schedule.

Brandon Marks, County Commissioner:  He said that the Pleasant View transition went very well.  He said that the Commission is looking into possibly hiring a part-time coordinator for the County.  He also stated that the 911 Director may be leaving to accept other employment.

DPW Foreman:  He thanked the Council for purchasing the tool cat. 

City Manager:  She stated that on February 20th there will be a Community Planning Session led by MSU students held at the Chamber Office at 5:30 p.m. (Place may need to be changed due to space)

COUNCIL COMMENTS:

Cobley:  Congratulations to Colleen, she has been City Manager for one year.  She then stated that anything we can do to prevent pollution getting into the Great Lakes is good!

Matejewski:  He thanked Pastor Don White for the prayer and he congratulated the Chief of Police on his audit.

Boggs:  He also thanked Pastor Don White for the prayer and he congratulated the Chief of Police on his audit.  He asked the engineers and the City Manager to look into two giant cracks in the asphalt on the street in front of his house on Brand Street.  City Manager said that Jeff and Dave have looked at those cracks along with others and are addressing the situation.

Folaron:  He said that the Village of Lennon really likes the truck that they recently purchased from the City.  He suggested that from now on the City use Sheridan Auction Services because they can get us a lot more money than what we typically get from the bid process.  He mentioned that the police department door on the west side of the building needs to be painted in the spring.

Mayor Doyle adjourned the meeting at 8:31 p.m.








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JANUARY 8, 2018 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, January 8, 2018 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, John Matejewski,

              Tom VanRiper

Absent:  Rich Folaron

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Cobley supported to approve the agenda with the addition of C: Approval of Onyx Networking Agreement.

Carried

APPROVAL OF MINUTES:

VanRiper moved, Matejewski supported to approve the minutes of the regular meeting held on December 4, 2017 and the special meeting held on December 13, 2017, as presented.

Carried

APPROVAL OF BILLS:

Boggs moved, Brands supported to approve bills number 49039-49237.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski, VanRiper

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZEN’S COMMENTS:

Pastor John Walworth offered a prayer.

ITEMS OF BUSINESS:

VanRiper moved, Matejewski supported to approve the proposal from Wade Trim in an amount not to exceed $18,500.00 for the performance of a water reliability study.

YEAS:  Brands, Cobley, Mayor Doyle, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

 

Resolution Authorizing City Staff to Proceed with Redevelopment Ready Communities Certification through the Michigan Economic Development Corporation (MEDC)

Whereas, the City of Durand has previously entered into a Memorandum of Understanding with the MEDC to participate in the Redevelopment Ready Communities Program and participate in an evaluation of current development and redevelopment practices; and

Whereas, the findings of such evaluation, the Redevelopment Ready Communities Assessment Report, were reported to the Durand City Council at the December 4, 2017 regular council meeting; and

Whereas, the City of Durand determines to continue to proceed in such program and earn certification as a Redevelopment Ready Community; and

Whereas, the MEDC Assessment Report outlines improvements necessary to obtain such certification and such improvements are deemed important strategies to support investments that benefit the economic vitality of the community; and

Whereas, those recommendations specifically but not exclusively include:

•           Updating the City’s Master Plan, Economic Development Strategy, and Downtown Enhancement Strategy; establish guidelines for regular review

•           Establish a Public Participation Plan

•           Review and update zoning regulations to match best practices, as needed

•           Develop systems for development outreach, online development guides, payments and fees, and the solicitation of customer feedback

•           Establish more formal board member application, selection, and onboarding processes

•           Identify priority training needs for staff and track participation

•           Develop a site marketing package and guidelines for priority redevelopment sites

Whereas, City Council recognizes that some recommendations may require changes that necessitate additional public hearings, discussion, and Council action;

NOW, THEREFORE, BE IT RESOLVED THAT the City of Durand, Michigan directs staff to complete the recommendations described in the Assessment Report and move towards certification as a Redevelopment Ready Community.

ADOPTED

AYES:  Cobley, Mayor Doyle, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the City Council of the City of Durand, County of Shiawassee, State of Michigan, at a meeting held on_________________________, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

 

                                                            __________________________________________

                                                            Lisa R. David, City Clerk

Matejewski moved, Cobley supported to adopt the resolution authorizing City Staff to proceed with Redevelopment Ready Certification through the Michigan Economic Development Corporation.

YEAS:  Cobley, Mayor Doyle, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Carried

 

Boggs moved, Brands supported to approve the Onyx Networking Agreement for G Suite and Virtru Pro Licensing in the amount of $3,600.00 and $2,680.00 respectively, pending approval from City Attorney.

YEAS:  Mayor Doyle, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS: None

Carried

CITIZENS SPEAK:

No one spoke

DEPARTMENT REPORTS:

DPW Supervisor:  He stated that the Honeywell project will start this month.  The DPW are trying to stay up on plowing snow.

Police Chief:  He said that he is busy preparing for the upcoming audit.

Brandon Marks, Shiawassee Commissioner – He stated that Jeffrey Bartz is the new Chairman and Brandon Marks is the Vice-Chairman.  He said the Commissioners have three top priorities and they are:

•           Smooth transition for Pleasant View residents.  Coordinating the move to the new facility is quite a large project.

•           County wide wage study

•           Exploring options of hiring an Administrator/Coordinator for the County

Mr. Marks also stated that the new 911 facility is up and running.

COUNCIL COMMENTS:

Matejewski:  He thanked Rev. Walworth for the prayer.

Brands: The DPW are doing a great job keeping the streets cleared.

Boggs moved, Brands supported to adjourn into Executive Session to discuss labor and wage issues to discuss in public would be detrimental to the City.

YEAS:  Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

Mayor adjourned into Executive Session at 7:55 p.m.

Reconvened at 8:50 p.m.

No action was taken.

Mayor Doyle adjourned the meeting at 8:51 p.m.







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DECEMBER 13, 2017 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting of the Durand City Council held on Wednesday, December 13, 2017 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 6:00 p.m.

ROLL CALL:

Present:  Brian Boggs, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John

               Matejewski, Tom VanRiper

Absent:  Jeff Brands

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Folaron supported to approve the agenda as presented.

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Jim Vaughn with Modern Concrete – asked about property

CITY COUNCIL RESPONSE TO CITIZEN’S COMMENTS:

None

ITEMS OF BUSINESS:

RESOLUTION AUTHORIZING LEASE-PURCHASE AGREEMENT

___________________________________

CITY OF DURAND

County of Shiawassee, State of Michigan

___________________________________

Minutes of a special meeting of the City Council of the City of Durand, County of Shiawassee, State of Michigan, held on the 13th day of December, 2017, at 6:00 p.m., prevailing Eastern Time.

PRESENT:   Members: Boggs, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

ABSENT:      Members:  Brands_____________________________________________

The following preamble and resolution were offered by Member Matejewski and supported by Member Cobley.

WHEREAS, the City Council of the City of Durand, County of Shiawassee, State of Michigan (the “City”), has previously approved an energy savings performance contract (the “Energy Contract”) with Honeywell International Inc. (“Honeywell”), pursuant to which Honeywell will install various energy conservation improvements to City facilities and infrastructure, as more particularly described in the Energy Contract (the “Improvements”); and

WHEREAS, the City Council of the City has determined that is in the best interests of the City to finance the acquisition and installation of the Improvements by entering into a lease-purchase agreement with a third-party financial institution pursuant to Section 5f of the Home Rule City Act, Act 279, Public Acts of Michigan, 1909, as amended (“Act 279”); and

WHEREAS, the City has solicited proposals from qualified financial institutions to  provide financing pursuant to a lease-purchase agreement pursuant to a Request for Proposals issued on November 22, 2017 (the “RFP”); and

WHEREAS, in response to the RFP, the City has received the proposals set forth in Exhibit A attached hereto; and

WHEREAS, the City Council has determined that the proposal of Branch Banking and Trust Company (the “Lessor”) to provide financing for the acquisition and installation of the Improvements pursuant to a lease-purchase agreement to be entered into between the Lessor and the City (the “Agreement”) produces the highest overall economic benefit to the City; and

WHEREAS, it is the desire of the City Council to authorize the Mayor, the City Manager and the City Clerk (each, an “Authorized Officer”) to negotiate, approve, execute and deliver the Agreement with the Lessor and to negotiate, approve, execute and deliver such additional agreements, documents and certificates, and to take such other actions relative thereto, as shall be required by the Lessor or otherwise necessary or desirable to effectuate the closing of the Agreement, all within the limitations set forth herein; and

WHEREAS, the City intends, pursuant to Division B of the Energy Improvement and Extension Act of 2008 and Section 54D of the Internal Revenue Code of 1986, as amended (the “Code”), to designate the Agreement as “Qualified Energy Conservation Bonds,” and expects to receive direct pay tax credits from the United States Department of the Treasury on or about each date on which interest under the Agreement is due; and

WHEREAS, on August 1, 2017, the City received a Qualified Energy Conservation Bond allocation from the Michigan Department of Treasury in the amount of $1,999,493 for the purpose of financing the cost of the Improvements.

NOW, THEREFORE, BE IT RESOLVED THAT:

1.         Selection of Lessor.  The proposal of Branch Banking and Trust Company Lessor is hereby determined to produce the highest overall economic benefit to the City.

2.         Authorization to Enter into Agreement.  The City Council hereby authorizes the execution and delivery of the Agreement with the Lessor in the principal amount of not to exceed One Million Six Hundred Thirty Thousand Dollars ($1,630,000), for a term (including all renewals thereof) of not to exceed fifteen (15) years from the date of execution of the Agreement, and at a fixed rate of interest per annum not to exceed 3.93%.  The Agreement shall be subject to prepayment by the City at the times and the prices and in the manner determined by an Authorized Officer and specified in the Agreement, provided than no prepayment premium shall exceed two percent (2%) of the principal amount prepaid.

3.         Approval and Execution of Agreement.  Each Authorized Officer is individually authorized, in the name and on behalf of the City, to negotiate, execute and deliver the Agreement. Each Authorized Officer is individually authorized to make such determinations regarding the terms and provisions of the Agreement as are permitted or required by Section 5f of Act 279.  The Agreement may contain such other terms and covenants as an Authorized Officer deems necessary or appropriate, subject to the limitations set forth in this resolution.  The Mayor and the City Clerk are authorized to execute and deliver the Agreement on behalf of the City when such document is in final form, and such execution and delivery of the Agreement by the Mayor and the City Clerk shall conclusively evidence the approval and ratification of the Agreement by the City.

4.         Payment and Security; Agreement Not Debt of the City.  Pursuant to Section 5f of Act 279, the City’s payment obligations under the Agreement shall be a current operating expense of the City and shall be subject to the annual appropriation of funds by the City Council.  The Agreement shall terminate immediately and absolutely and without further obligation on the part of the City at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the City under the Agreement.  The Agreement shall not be subject to the Revised Municipal Finance Act, Act 34, Public Acts of Michigan, 2001, as amended (“Act 34”), and shall not be a municipal security or a debt as those terms are defined in Act 34.  Nothing in the Agreement shall contain or constitute a pledge of the faith and credit or taxing power of the City.

During the term of the Agreement, the City shall be the vested owner of the Improvements and may grant a security interest in the Improvement to the Lessor, as determined by an Authorized Officer.  Upon termination of the Agreement and the satisfaction of the obligations of the City under the Agreement, the Lessor shall release its security interests in the Improvements.

5.         Additional Documentation.  Each Authorized Officer is individually authorized to negotiate, approve, execute and deliver an escrow agreement by and among the Lessor, the City and an escrow agent approved by an Authorized Officer, and such additional agreements, documents and certificates as shall be required by the Lessor or otherwise necessary or desirable to effectuate the closing of the Agreement, subject to the limitations set forth in this resolution.

6.         Useful Life of Improvements.  The useful life of the Improvements is hereby determined to be not less than twenty (20) years.

7.         Qualified Energy Conservation Bonds.  The City intends that the Agreement qualify as direct pay tax credit bonds such that the City is qualified to receive refundable tax credits as provided by Section 6431 of the Code and the federal Qualified Energy Conservation Bond Program.  Each Authorized Officer is hereby individually authorized to make any elections, designations and determinations necessary or convenient to assure compliance with the Qualified Energy Conservation Bond Program and to assure timely receipt by the City of the direct pay tax credits.

8.         Authorization of Other Actions.  Each Authorized Officer is individually authorized to take such other actions as shall be required by the Lessor or otherwise necessary or desirable to effectuate the closing of the Agreement.

9.         Bond Counsel.  Miller, Canfield, Paddock and Stone, P.L.C. is hereby appointed as bond counsel to the City in connection with the negotiation, execution and delivery of the Agreement.

10.       Financial Advisor.  H.J. Umbaugh & Associates is hereby appointed to act as financial advisor to the City in connection with the Agreement.

11.       Placement Agent.  The appointment of Fifth Third Securities, Inc. to act as placement agent to the City in connection with the Agreement is hereby approved, ratified and confirmed.

 

12.   Rescission.  All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution are hereby are rescinded.

AYES:                        Members:  Boggs, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:            Members:  None

RESOLUTION DECLARED ADOPTED.

 

                                                                                   

            Lisa R. David

            City Clerk

            City of Durand

 

I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the City Council of the City of Durand, County of Shiawassee, State of Michigan, at a special meeting held on the 13th day of December, 2017, and that public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, as amended, and that the minutes of the meeting were kept and will be or have been made available as required by said Act.

 

                                                                                               

            Lisa R. David

            City Clerk

            City of Durand

 

 

Matejewski moved, Cobley supported to adopt the TELP authorizing resolution in support of the Honeywell Project included herein as the Resolution Adopting Lease – Purchase Agreement.

YEAS:  Boggs, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

VanRiper moved, Matejewski supported to approve the Rural Development Contract #3 Industrial Painting Change Order #6 and final Payment Application #7 in the amount of $22,299.31 to be paid from Rural Development Water.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

VanRiper moved, Cobley supported to approve the holiday stipend schedule and staff raises as recommended by the City Manager.

After much discussion, the above motion was withdrawn and the following motion was offered:

VanRiper moved, Cobley supported to approve a flat rate holiday stipend schedule for all full-time employees of $500.00 and $200.00 flat rate for all others, and re-evaluate raises in January.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Cobley

NAYS:  None

Carried

COUNCIL COMMENTS:

Cobley:  She asked for signs to be posted by the detention pond indicating “Dangerous Ice”.

Folaron:  He is getting questions regarding on street parking during a snow storms.  Mayor Doyle said that even though people may have a paid on street parking permit, they still need to have the common sense to get their cars off the street during a storm so that the city can clean the streets.  City Manager stated that the ordinance is on the website. 

Mayor Doyle adjourned the meeting at 7:04 p.m.

 






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DECEMBER 4, 2017 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, December 4, 2017 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John

               Matejewski, Tom VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Brands supported to approve the agenda with the addition of E.  Sale of Dump Truck.

Carried

APPROVAL OF MINUTES:

VanRiper moved, Cobley supported to approve the minutes of the regular meeting held on November 6, 2017, as presented.

Carried

APPROVAL OF BILLS:

Boggs moved, Matejewski supported to approve the bills number 48952-49038.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Don White, 512 N. Saginaw Street  He offered a prayer

Tom Manke, First Community News Group – Project Tim

George Polan, Byron Rd., - Project Tim

CITY COUNCIL RESPONSE TO CITIZENS PRESENT:

None

ITEMS OF BUSINESS:

Boggs moved, VanRiper supported to accept the 2016-2017 City of Durand Audit, as prepared by Stewart, Beauvais and Whipple, auditors for the City of Durand, and place it on file with the City Treasurer’s office.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

Christopher Germain with MEDC gave a report of findings from the MEDC RRC team.

CITY OF DURAND

COUNTY OF SHIAWASSEE

STATE OF MICHIGAN

RESOLUTION NO. 2017-12-04-01

A RESOLUTION ELECTING TO COMPLY WITH THE PROVISIONS OF PUBLIC ACT 152 OF 2011 BY EXERCISING THE CITY’S RIGHT TO EXEMPT ITSELF FROM THE REQUIREMENTS OF THE ACT FOR THE NEXT SUCCEEDING YEAR.

            At a regular meeting of the City Council for the City of Durand, Michigan held on the 4th day of December 2017, at 7:30 p.m.

            PRESENT:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

            ABSENT:  None

            The following Resolution was offered by Councilperson Boggs and supported by Councilperson Folaron. 

RESOLUTION

            WHERAS, on September 27, 2011 the Publicly Funded Health Insurance Contribution Act, Act

 

NO. 152 of the Public Acts of Michigan of 2011 (“Act 152”), became effective in the State of Michigan;

            WHERAS, Act 152 established standards and a process with respect to medical benefit plans

 

offered by public employers; and

            WHERAS, the City of Durand has historically recognized, in its role as steward for the public

 

funds entrusted to it, that it must efficiently manage those limited resources; and

            WHERAS, the City of Durand constantly engages in a review of expenditures in order to

 maximize the value it receives for goods and services; and

            WHEREAS, the City Council of the City of Durand believes that, as the elected representatives

for the City and answerable directly to the City’s voters, it is best positioned to rely on the administration

to determine what benefits (including medical benefits) ought to be offered in order to attract and retain

 be best qualified City employees at the lowest overall costs; and

 

            WHERAS, the City Council of the City of Durand further believes that compensation

determinations for the City employees are most properly the responsibility of the City’s elected

representatives; and

            WHERAS, to express its continued belief in home rule government and to recognize that it is the

City Council’s duty to manage City affairs in order to be most responsive to City Voters, taxpayers and

residents.

            NOW, THEREFORE, IT IS RESOLVED THAT:

1.         Pursuant to Section 8 of ACT 152, the City of Durand hereby exempts itself from the

 requirements of ACT 152 for the next succeeding year.

 

YEAS:            Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:           None

ABSTAIN:    None

ABSENT:      None

 

            Adopted this 4th day of December, 2017.

 

                                                                        BY:  ____________________________________

                                                                                 Deborah L. Doyle, Mayor

Folaron moved, Cobley supported to approve the proposal for Engineering Services for Phase I Road Improvements to Wade Trim in an amount not to exceed $51,085 for Design Engineering and $29,370 for Construction Engineering.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Carried

Boggs moved, Folaron supported to award the bid to the Village of Lennon for $2,600 for the 1993 GMC Top Kick Dump Truck.

YEAS:  Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle,

NAYS:  None

Carried

CITIZENS SPEAK – AGENDA ITEMS ONLY:

No one spoke

DEPARTMENT REPORTS:

Fire Chief:  December 17th the Fire Department will be delivering candy canes to the children of Durand.  The former Assistant Chief, Danny Mince has retired and Nick Spaniola has been appointed the new Assistant Chief.

Police Chief:  He congratulated the Assistant Fire Chief on his appointment.  He also stated that there were no issues with the lighted Christmas parades in both Durand and Byron.

Treasurer:  Congratulations to Nick Spaniola.

City Attorney:  He thanked the Council for the dinner held in his father’s honor.

City Manager on behalf of DPW Supervisor:  DPW Supervisor is busy with Act 51 updates and Asset Management for Water.  He has also signed up Foreman’s Rob Witherill and Dave Hildebrandt for a series of management courses.

COUNCIL COMMENTS:

VanRiper:  He thanked the volunteers that make the downtown look so nice.

Cobley:  She said that she is impressed with the five year planning.  She said that we need residents input.

Matejewski:  He welcomed Matt McKone and congratulated Nick Spaniola.  He thanked the employees of Durand.

Brands:  Congratulations to Nick.  Thanks to John and Patty for helping with the lights in the downtown.  He stated that in regards to the RRC, Durand is much further ahead than other cities of like size.  He is very happy with where we are.

Boggs:  He thanked Rev. White for the opening prayer.  He thanked Jeff and John for the lights in downtown.  He said he is happy to continue to work with the McKone law firm.

Folaron:  He stated that he is happy to continue to work with Matt McKone.  Congratulations to Nick Spaniola.  He asked when the leaf signs will be coming down.

Mayor Doyle:  She said that the Santa Parade continues to get a little bigger each year.  She thanked the DDA for sponsoring the cash prizes.  Congratulations to Nick Spaniola.  Kathy Wilson is starting “Scarves for Warmth” in Durand.  She leaves scarves and/or mittens on benches with a note that if you need these, you can take them.  Mayor Doyle would like some kind of form on our website that residents can complete if they are interested in serving on a Board or Commission.

Mayor Doyle adjourned the meeting at 8:38 p.m.







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NOVEMBER 6, 2017 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, November 6, 2017 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John

               Matejewski, Tom VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Folaron supported to approve the agenda with the addition of A1:  Approval of Police Statement – Street Solicitation.

Carried

APPROVAL OF MINUTES:

VanRiper moved, Matejewski supported to approve the minutes of the regular meeting held on October 2, 2017 and the special meeting held on October 16, 2017, as presented.

Carried

APPROVAL OF BILLS:

Folaron moved, Brands supported to pay bills #48803-48951.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Rev. Lisa Lehring, Pastor with Durand Methodist Church offered prayer.

Paula Brooks, 104 W. Summit.  Thanked the City on completion of the neighborhood water main.

George Polan, Offered support for the America in Bloom project.

CITY COUNCIL RESPONSE TO CITIZENS COMMENTS:

None

ITEMS OF BUSINESS:

Boggs moved, Matejewski supported to approve the Policy Statement on solicitation in the street Right of Way.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

 

 

 

VanRiper moved, Folaron supported to approve the request from the Durand Eagles to use the requested city intersections to raise funds for their annual Old Newsboys fundraiser on Friday, December 8th as outlined by the City Manager’s recommendations.

Carried

Boggs moved, Folaron supported to approve the Mayoral appointments of the City Manager and the City Zoning Administrator to the regional planning advisory board.

Carried

Folaron moved, Cobley supported to approve the delinquent invoice list as presented and authorize the City Treasurer to place these items on the Winter 2017 tax roll for collection.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS: None

Carried

Boggs moved, Folaron supported to approve the Agreement with Honeywell International Inc., and the base project Performance Contracting Scope in the amount of $1,622,340.00 subject to final review and approval of attachments by the City Attorney, City Manager, and Mayor.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Carried

Matejewski moved, VanRiper supported to approve the invoice from D.O.W. Asphalt Inc. in the amount of $10,483.00 to be paid from the Water Fund.

YEAS:  Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

Folaron moved, Cobley supported to approve the purchase of the Bobcat Toolcat with 68 inch broom, front bucket, and pallet fork attachments through the MI Deal program at a cost not to exceed $60,769.00.

YEAS:  Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron

NAYS:  None

Carried

Matejewski moved, VanRiper supported to approve the Union Contract for Foreman – Department of Public Works, Water, and Waste Water with Teamsters Local #214 dated November 6, 2017 through June 30, 2018.

YEAS:  VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Carried

Boggs moved, Matejewski supported to approve the Appendix J to the Laborers – Department of Public Works, Water, and Waste Water Union Contract with Teamsters Local #214.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

CITIZENS SPEAK – AGENDA ITEMS ONLY:

Paula Brooks, 104 W. Summit – Purpose of the Regional Advisory Board

Dick White, Honeywell – Thanked Council for approval of project

DEPARTMENT REPORTS:

Fire Chief:  The house burn on John Street went real well.  Three officers have completed engineer classes, our unit is the only one in the state that has this many engineers.

DPW Director:  DPW is picking up leaves and putting up Christmas decorations.  Water Department is winterizing irrigation system and fire hydrants.  He stated that the Saginaw Street water main project is complete.

Police Chief:  He stated that there were no issues during Devil’s night and Halloween.  Things are going well in the Police Department.

Treasurer:  Happy Veteran’s Day and Thanksgiving.

City Attorney:  He stated that he will review the attachments of the Honeywell agreement.

City Manager:  There is a change in the DPW.  One of the workers is being moved to the Mechanic’s job and we will be hiring for a seasonal employee.  City Manager formally presented Mayor Deborah Doyle with her 30 year pin from the City of Durand.

COUNCIL COMMENTS:

Cobley:  She stated that she is happy to see that the employees with the City are getting certified.  She said that the Lincoln Street well house is looking cleaner than it’s ever been.  Cobley said that the High School Band went to state competition on Saturday and took 5th place in the division.

Matejewski:  He thanked Pastor Lisa for the prayer.  He said that they are looking for help in putting up Christmas lights in the downtown.

Boggs:  He thanked Pastor Lisa for the opening prayer.

Folaron:  He said that the Depot is hosting a wine and beer tasting fundraiser, and he has tickets if anyone would like to purchase one.

Mayor Doyle:  She announced that Santa’s Light Parade will be held on November 24th and if anyone would like to participate, there are forms in the lobby.  The theme for this year’s parade is “White Christmas”.

Mayor Doyle adjourned the meeting at 8:13 p.m.






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OCTOBER 16, 2017 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting of the Durand City Council held on Monday, October 16, 2017 at 6:00 p.m. in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 6:00 p.m.

PLEDGE OF ALLEGIENCE:

Mayor Doyle let in the Pledge of Allegiance to the United States of America.

ROLL CALL: 

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deb Doyle, Rich Folaron (arrived @ 6:06 p.m.), John Matejewski, Tom VanRiper

Absent:  None

APPROVAL OF AGENDA:

Boggs moved, VanRiper supported to approve the agenda as presented.

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

No one spoke

ITEMS OF BUSINESS:

Matejewski moved, Brands supported to authorize the Landowner Agreement with the Shiawassee Conservation District and the U.S. Fish and Wildlife Service for the removal of phragmites.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

No action was taken on Item B: Approval to purchase Zipper. 

After much discussion, Council requested a demonstration of this piece of equipment and was asked that the request be brought back at the December Council meeting.

Brands moved, Folaron supported to approve the CN EcoConnexions From the Ground Up Grant Agreement.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

Brands moved to adjourn into Executive Session to discuss the City Manager Evaluation.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Carried

Council adjourned into Executive Session at 6:37 p.m.

Council reconvened at 7:32 p.m.

No action was taken.

 

 

Mayor Doyle adjourned the meeting at 7:32 p.m.




 
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October 2, 2017 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, October 2, 2017 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John Matejewski

Absent:  Tom VanRiper

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Folaron supported to approve the agenda with the removal of Item F and the addition of Item H: Depot Roof Invoice.

Carried

APPROVAL OF MINUTES:

Boggs moved, Folaron supported to approve the minutes of the regular meeting held on September 18, 2017 as presented.

Carried

APPROVAL OF BILLS:

Folaron moved, Boggs supported to pay bills #48742-48802.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Paula Brooks, 104 W. Summit  Water Main on Saginaw Street and project Tim

Sue Akers, 200 W. Main  Rancho Grande property line dispute

Don White, 512 N. Saginaw Street  Offered prayer for City

CITY COUNCIL RESPONSE TO CITIZENS COMMENTS:

None

ITEMS OF BUSINESS:

Boggs moved, Matejewski supported to re-appoint Rich Folaron and Connie Cobley to serve on the SATA Board.

Carried

 

 

Boggs moved, Folaron supported to approve the amendment of the Standard Lighting Contract with Consumers Energy.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, Boggs

NAYS:  None

Carried

Folaron moved, Matejewski supported to approve the Memorandum of Understanding dated August 28, 2017 between Teamsters #214 and the City of Durand.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, Boggs, Brands

NAYS:  None

Carried

Folaron moved, Boggs supported to approve the request by Durand Union Station Inc. to enter into the Lease Agreement with RailStream LLC.

YEAS:  Mayor Doyle, Folaron, Matejewski, Boggs, Brands, Cobley

NAYS:  None

Carried

Boggs moved, Cobley supported to award the contract for engineering services for the 2018 RTF Project to Wade Trim in an amount not to exceed $31,300 for preliminary engineering and $59,880 for construction engineering.

YEAS:  Folaron, Matejewski, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

Boggs moved, Brands supported to waive the demolition permit fee for the demolition of the property at 206 W. John Street owned by the City.

YEAS:  Matejewski, Boggs, Brands, Cobley, Mayor Doyle, Folaron

NAYS:  None

Carried

Matejewski moved, Folaron supported to approve the invoice from Mid-Michigan Roofing in the amount of $5,784.00 for roof repairs on the Depot.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Carried

CITIZENS SPEAK – AGENDA ITEMS ONLY

Paula Brooks, 104 W. Summit  Wade Trim Employee

DEPARTMENT REPORTS:

DPW Director:  He stated that they are preparing equipment for the winter.  The tie into Saginaw Street will take place soon.  The Fall Festival went well.

Police Chief:  He stated that the Fall Festival went well.

County Commissioner, Brandon Marks:  He said that the County paid each Sheriff Deputy $1,500 in lieu of going to arbitration.    The County Sheriff Department now has a part time night shift covering the county again.  This is the second year in a row that the county’s revenues were larger than expenditures.  He stated that they recently invested in a $130,000 telephone system and are saving $15,000 per month with the new system.

Treasurer:  Nothing to add

City Attorney:  He said that he will be getting with the Police Chief to further resolve the issue of the trains blocking the railroad tracks.

City Manager:  She said that they had a fantastic fall festival.  She said that the community is seeing that the City is committed to hosting family friendly events.  She said about 150 people participated in the festival.

COUNCIL COMMENTS:

Cobley:  She thanked Rod Hall for bringing hay, trailers and pumpkins to the festival.  She said that the Health Department will be having another environmental waste collection behind VG’s in Owosso.  Cobley also said that we need to put up “No Hunting” signs on the City’s property on Goodall and Reed Roads.

Matejewski:  He thanked Rod Hall for his help with the Fall Festival.  He asked about the “No Trespassing” signs around the detention ponds.  He said that the residents can walk along the trails there, but it’s in conflict with the signage.

Brands:  He stated that the fall festival was very nice.

Boggs:  Thanked Rev. White for the opening prayer.  He asked the City Manager to look into getting a camera from Rail Stream, LLC on the roof of City Hall to monitor the trains blocking the tracks.

Folaron:  Nothing to add.

Mayor Doyle:  She thanked the staff for participating with the fall festival.  She congratulated Brian Boggs on his recent engagement.

Mayor Doyle adjourned the meeting at 8:14 p.m.





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SEPTEMBER 18, 2017 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, September 18, 2017 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John

               Matejewski, Tom VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States.

APPROVAL OF AGENDA:

Boggs moved, Brands supported to approve the agenda as presented.

Carried

APPROVAL OF MINUTES:

VanRiper moved, Cobley supported to approve the minutes of the regular meeting held on August 17, 2017 and the special meeting held on August 29, 2017.

Carried

APPROVAL OF BILLS:

VanRiper moved, Folaron supported to pay bills #48565-48741.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Mary Elizabeth Roberts, Gaines Township – Project Tim

John Hapiak – Project Tim

Don White – Offered a Prayer for the City

Debbie White – Thanked City for tree planted in yard.

CITY COUNCIL RESPONSE TO CITIZENS COMMENTS:

Cobley stated that if Project Tim comes to Durand, the DNR, Soil Conservation and many other departments will be conducting tests.  There will be many public meetings for residents to comment.

ITEMS OF BUSINESS:

Presentation:  Clint Sawyer told the Council about the Illicit discharge elimination program that he is working on in the City.  He gave a few examples of illicit discharge and explained some of testing that is done to determine if illicit discharge is taking place.  He also asked that if anyone witnesses a person putting used oil or other items down the drains to report it to authorities immediately.

Public Hearing and Adoption:  Amended Ordinance for Spending Threshold

Mayor Doyle opened the public hearing at 7:52 p.m.

Mayor Doyle closed the public hearing at 7:52 p.m.

Folaron moved, Matejewski supported to approve the amended ordinance to the City Code to increase the spending threshold to $3,000.00.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

Public Hearing and Adoption:  P.A. 108 Agreement with Vernon Township/8988 Lansing Rd.

Mayor Doyle opened the public hearing at 7:55 p.m.

Mayor Doyle closed the public hearing at 7:56 p.m.

Brands moved, Folaron supported to approve P.A. 108 Agreement between the City of Durand and Vernon Township regarding property located at 8988 Lansing Road.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Carried

Boggs moved, VanRiper supported to authorize the Agreement with Les & Lisa Enterprises, LLC dated August 8, 2017 and to authorize the City Manager to designate parking spaces as directed by the council.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS: None

Carried

VanRiper moved, Folaron supported to approve the bid for a line striper from Sherwin-Williams in the amount of $4050.00.

YEAS:  Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

Boggs moved, Cobley supported to approve the joint resolution between the City of Durand and Vernon Township, as presented.

YEAS:  Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron

NAYS:  None

Carried

JOINT RESOLUTION

At a meeting of the Township Board of Vernon Township, Shiawassee County, Michigan (“Township”), held at 6801 Durand Road, Michigan 48429, on the ____ day of _________, 2017, at _____ p.m., Eastern Standard Time; and at a meeting of the City Council of the City of Durand, Shiawassee County, Michigan (“City”), held at 215 W. Clinton Street, Durand, Michigan 48429, on the 18 day of September, 2017, at 7:30 p.m., Eastern Standard Time, the following Joint Resolution was duly offered and supported:

            WHEREAS, there is a Parcel of land legally described in Exhibit A to this Resolution, hereinafter referred to as the “Parcel”; and

            WHEREAS, it is the intent and purpose of this Joint Resolution for the Township and the City to agree and acknowledge that the Parcel is, as of the date of this Resolution, located within the Township; and

 

            WHEREAS, at least ten (10) days prior to the Township Board’s approval of this Joint Resolution, the Township Treasurer gave notice of this proposed Joint Resolution personally or by registered mail to the owners of the Parcel shown on the Township’s assessment rolls at the last known address on file with the Township Treasurer, advising of the Township Board’s and City Council’s proposed adoption of this Joint Resolution; and

            NOW, THEREFORE, BE IT RESOLVED by the Township Board of Vernon Township and the City Council of the City of Durand, Shiawassee County, Michigan, as follows:

  •             The Township Board and the City Council each hereby acknowledge and agree that the Parcel described in Exhibit A to this Resolution is, as of the date of this Resolution, located within Vernon Township, Shiawassee County, Michigan.
  •             A copy of this Joint Resolution shall be filed with the Office of the Great Seal of the Michigan Secretary of State and the Clerk of Shiawassee County.

 

STATE OF MICHIGAN                   )                                                          

COUNTY OF SHIAWASSEE        )

            I, the undersigned, the duly qualified and acting clerk for Vernon Township, Shiawassee County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board at a meeting held on the ___ day of ____________, 2017, and further certify that the above Joint Resolution was adopted at said meeting.

 

                                                                                                                                                                                                        

                                                                        Charlotte Clarke, Vernon Township Clerk

STATE OF MICHIGAN                   )                                                          

COUNTY OF SHIAWASSEE        )

            I, the undersigned, the duly qualified and acting clerk for the City of Durand, Shiawassee County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the City Council at a meeting held on the 18 day of September, 2017, and further certify that the above Joint Resolution was adopted at said meeting.

 

                                                                                                                                                                                                        

                                                                        Lisa R. David, City of Durand Clerk

EXHIBIT A

LEGAL DESCRIPTION OF PARCEL

SEC 16, T6N, R4E COM AT NE COR OF SEC, TH S ALG E SEC LN 221 FT, W 236 1/2 FT, N 221 FT, TH E 236 1/2 FT TO BEG

Boggs moved, Folaron supported to approve the invoices for the Rural Development Infrastructure Project totaling $302,267.88; $272,568.65 for Rohde Brothers Excavating, $29,699.23 for C2AE, with $108,708.16 charged to Rural Development Sewer, $109,623.99 charged to Rural Development Water, $30,174.89 paid from the City’s Sewer Fund, $3,699.67 paid from the City’s Water Fund, $40,715.98 paid from the City’s Local Street Fund and $9,345.19 paid from the City’s Major Street Fund.

YEAS: VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Carried

CITIZENS SPEAK – AGENDA ITEMS ONLY:

Paula Brooks, 104 W. Summit Street – Beltnick Property

DEPARTMENT REPORTS:

Fire Chief:  He stated that his officers are currently going to pump engineering classes; several others are going for additional training as well.  All officers will have the training that the state requires.

DPW Director:  He stated that the North Saginaw Street project started today.  He told the council that last week he purchased a 2015 Chevy truck that was recently approved by council.  He also said that the trees that were recently purchased have been planted. 

Police Chief:  He said that the two big events, the VFW Concert and the Car Show, both went off without a hitch.  He thanked Rod Hall for transporting people from the parking lot on Vinewood to Optimist Park.  He told the Council that the car that he is getting with the grant, has been ordered.

DPW Foreman: He stated that the DPW is more than ½ through tree trimming and removal.  The last brush pickup for the year starts October 3rd.

City Clerk/Treasurer:  She stated that she attended the VFW Concert and it was “awesome”.

She told the council that the audit starts the first week in October.

City Attorney:  He introduced Pat O’Callahan who will be assisting the McKone Law Firm in providing services to the City.    He also said that he will be looking into City Civil Infractions ordinance. 

City Manager:  She will be bringing back work in house due to several reasons; therefore she will be looking into possible additional staffing needs.

COUNCIL COMMENTS:

VanRiper:  He said that this is the first time that he went to the End of Summer Cruisin and it was great! He told the DPW Director that it was good that he was thinking outside the box to bring some of these jobs back to the city.

Cobley:  She said that she was concerned about safety issues with the new workers.  She asked the residents that have a new tree planted near them, to water them and do not use a weed wacker on them as they will damage the tree.

Brands:  He thanked Jeff Stutts for the great price for the trees ($20.00 per tree) and the 

DPW for planting them.  He said that Les and Lisa’s tenants should have a letter telling them not to place trash such as box springs, bagged leaves, etc. in the dumpsters. 

Boggs:  He told that council that after talks with the Railroad, the censors were moved closer to the tracks with the hope of decreased wait times.  He thanked Ben Fredrick for his help in the negotiations and Jason Hartz who conducted a study that was needed to support the issue. 

Folaron:  VFW Concert was excellent.  He stated that he and Colleen have started Citizen Planning classes which will give them incite to planning and zoning. 

Mayor Doyle:  She stated that the car show was started 28 years ago and it just keeps getting better.  She said that the VFW Concert was great and people were asking if there could be another one, before the concert was even over.  She wouldn’t say how much money was raised but said that at least $13,000 was raised so that they could receive the MEDC matching funds.  VFW will present a check to the Council soon. 

Mayor Doyle adjourned the meeting at 8:47 p.m.








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AUGUST 29, 2017 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting of the Durand City Council held on Tuesday, August 29, 2017 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 6:00 p.m.

ROLL CALL:

Present:  Dr. Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, John Matejewski

Absent:  Rich Folaron, Tom VanRiper

APPROVAL OF AGENDA:

Brands moved, Cobley supported to approve the agenda as presented.

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Paula Brooks, 104 W. Summit.  Saginaw Street Update

ITEMS OF BUSINESS:

Boggs moved, Brands supported to approve the following Change Orders to Rohde Brother’s Contract #1:  Change Order 12A Sewer- an increase of $178,587.13 to Rohde Brothers total contract, with $66,656.66 of this being an increase to Rohde Brothers Rural Development Sewer Contract #1; and Change Order 12B Water, an increase of $76,932.52 to Rohde’s Rural Development Water Contract #1 and a time extension to RD Contract #1 to September 30, 2017.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski

NAYS:  None

Carried

Boggs moved, Brands supported to approve the Inland Waters Pollution Control, Inc. Change Order No.2, a decrease of $36,592.50 to RD Sewer Contract #2.

YEAS:  Brands, Cobley, Mayor Doyle, Matejewski, Boggs

NAYS:  None

Carried

Boggs moved, Cobley supported to approve the first reading to amend the City Code to increase the spending threshold to $3,000 and send it to public hearing and adoption at the September 18th Council meeting.

Carried

COUNCIL COMMENTS:

Cobley:  She said that the Cook Street gate needs to be closed.

Mayor Doyle adjourned the meeting at 6:15 p.m.

 

 



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AUGUST 7, 2017 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, August 7, 2017 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Dr. Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John Matejewski

Absent:  Tom VanRiper

PLEDGE OF ALLEGIANCE:

All those present recited the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Brands supported to approve the agenda with the addition of G: Approval of RD Invoices.

Carried

APPROVAL OF MINUTES:

Folaron moved, Cobley supported to approve the minutes of the regular meeting held on July 17, 2017, as presented.

Carried

APPROVAL OF BILLS:

Boggs moved, Folaron supported to pay bills #48454-48564.

YEAS: Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Tom Dorey, 500 Vassar Drive. – Grass Ordinance

CITY COUNCIL RESPONSE TO CITIZEN’S COMMENTS:

Cobley asked if pictures were being taken of grass violations.  DPW Director said that yes they are being taken.  Doyle asked if the letter could be re-written.

ITEMS OF BUSINESS:

Special Guest:  Judge Stewart gave an overview of the 35th Circuit Court, 2016 Year in Review. 

PUBLIC HEARING – Railroad Ordinance

Mayor Doyle opened the Public Hearing at 7:52 p.m.

Mayor Doyle closed the Public Hearing at 7:56 p.m.

Boggs moved, Folaron supported to approve the second reading and amend the Durand City Code to include the Railroad Blocking Ordinance.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, Boggs

NAYS:  None

Carried

 

Folaron moved, Brands supported to adopt the Resolution to Open and Maintain a Bank Account with Huntington Bank authorizing the Clerk/Treasurer, Deputy Clerk, Deputy Treasurer, and Mayor Doyle as signatories.

Carried

Folaron moved, Cobley supported to authorize the replacement of the water main ductile at N. Saginaw Street for an amount not to exceed $16,000.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, Boggs, Brands

NAYS:  None

Carried

Boggs moved, Folaron supported to authorize the City Manager to purchase a used truck for up to $30,000 for the Water Department.

YEAS:  Mayor Doyle, Folaron, Matejewski, Boggs, Brands, Cobley,

NAYS:  None

Carried

Matejewski moved, Folaron supported to authorize National Railroad Memorial, Inc. to use Iron Horse Park during 2017 End of Summer Cruisin event.

Carried

Boggs moved, Brands supported to approve the invoices for the Rural Development Infrastructure Project totaling $400,234.30; $382,696.22 for Rhode Brothers Excavating and $17,538.08 for Industrial Painting Contractors, with $254,827.23 charged to Rural Development Sewer and $71,167.62 charged to Rural Development Water, $14,791.73 from Major Streets, and $59,447.72 from Local Streets. 

YEAS:  Folaron, Matejewski, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

CITIZENS SPEAK – AGENDA ITEMS ONLY:

Paula Brooks, 104 W. Summit St.  Repair of water main on Saginaw Street

Mary Elizabeth Roberts, 12415 Cook Rd.  Project Tim

DEPARTMENT REPORTS:

Police Chief:  He said that he likes to be proactive with regards to lawn care. Our city has never looked so good.  He is very pleased with the ordinances.

DPW Director:  Road construction is wrapping up.  Dover lift station is complete.  The DPW is getting  equipment ready for winter.  The North Lincoln well is up and running and the South well is in the process of repair.

C2AE Engineer:  Restoration is underway and is always a challenge.  The Rural Development Project is winding down.

Clerk/Treasurer:  A reminder that there is an election tomorrow and the polls are open from 7:00 a.m. till 8:00 p.m.

City Attorney:  He said it is a pleasure working with Colleen, “things are working well”.

City Manager:  She invited everyone to participate in planting seeds at the Holmes Street retention pond.  This will take place on August 10, 2017 from 9:00 a.m. to 4:00 p.m.

COUNCIL COMMENTS:

Cobley:  She asks that if you get a tree from the City that you water it.  She said that Coyotes are being reported near the Holmes Street retention pond so keep your small animals protected.

Matejewski:  He stated that the playground equipment at Optimist Park needs additional chips.  The park also needs a good surveillance camera. 

Brands:  He thanked the Mayor for her artistic design on the people spot.

Mayor Doyle adjourned the meeting at 8:30 p.m.





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JULY 17, 2017 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, July 17, 2017 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Dr. Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John Matejewski, Tom VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

All those present recited the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Folaron supported to approve the agenda with the addition of V. Purchase of Computers.

Carried

APPROVAL OF MINUTES:

Van Riper moved, Cobley supported to approve the minutes of the regular meeting held on June 5, 2017 and the special meeting held on June 28, 2017, as presented.

Carried

APPROVAL OF BILLS:

VanRiper moved, Folaron supported to pay bills #48299-48453.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Brandon Marks, 103 W. John  Update from County Commissioner

Tom Manke, Project Tim

Mike Frazzle, Project Tim

George Polan, Project Tim

CITY COUNCIL RESPONSE TO CITIZEN’S COMMENTS:

No one spoke

Boggs moved, VanRiper supported to approve the consent agenda, which includes permission to close streets for various Chamber events, approval of fiscal year calendar, bank ratings report and appointments to the Election Commission and the Park and Recreation Board.

Carried

Folaron moved, Matejewski supported to approve the invoice from EJ USA, Inc. in the amount of $1,964.62.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

 

Matejewski moved, Cobley supported to approve the commitment request from the Shiawassee Area Transportation Agency (SATA) for an amount not to exceed $12,028.42.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Carried

Boggs moved, Folaron supported to authorize an annual commitment of $7,866 to the Shiawassee Economic Development Partnership.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Carried

Folaron moved, VanRiper supported to approve the Durand Police Department Operating Procedure #50.

Carried

Folaron moved, Matejewski supported to approve the Redevelopment Ready Communities Joint Memorandum of Understanding.

Carried

Matejewski moved, Folaron supported to approve the quote from Mid-Michigan Roofing in the amount of $4,874.00 for repairs at Durand Union Station.

YEAS:  Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

Folaron moved, Cobley supported to approve the quote from Kennedy Industries in the amount of $32,654.00 annually for a five-year service agreement.

YEAS:  Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron

NAYS:  None

Carried

Boggs moved, Brands supported to authorize the Automatic Mutual Aid Agreement with Vernon Township Fire Department.

Carried

Matejewski moved, Folaron supported to award the bid for 2017/2018 Tree Trimming to Miles Tree Service.

YEAS:  VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Carried

Folaron moved, Boggs supported to award the bid for spot asphalt patching to DOW Asphalt in the amount of $150 per ton for the 2017/2018 Fiscal Year.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

Brands moved, Cobley supported to award the bid for sand and limestone to Constine Inc. in the amount of $7.00 per ton of sand and $19.75 per ton of stone for the 2017/2018 Fiscal Year.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

Boggs moved, Folaron supported to award the bid for ferric chloride to PVS Technologies in the amount of $489.00 per ton for the 2017/2018 Fiscal Year.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Carried

Matejewski moved, Cobley supported to approve the purchase of 100 yards of wood chips from XYZ Landscaping in the amount of $2,375.00.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Carried

Boggs moved, Brands supported to authorize the transfer of $200,000 from the Street Fund to the Wastewater Fund.

YEAS:  Folaron, Matejewski, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  VanRiper

Carried

Brands moved, Folaron supported to approve the proposal for engineering services from WadeTrim for the identification of a solution to dissolved oxygen limits.

YEAS:  Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron

NAYS:  None

Carried

Boggs moved, Matejewski supported to approve the first reading to amend the Durand City Code to include the Railroad Blocking Ordinance and move it to its second reading and adoption at the next regular meeting.

YEAS:  VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Carried

CITY OF DURAND

RESOLUTION FOR GRANT OF PERMISSION

RESOLUTION #3017-2018/1

WHEREAS, the VFW Reed-Raymond Post #2272 seeks to obtain permission for the sale and services of alcoholic beverages on public property occurring on August 26, 2017 at Optimist Park; and

WHEREAS, the proceeds from such sales shall directly benefit Veteran’s Memorial Park; and

WHEREAS, the VFW will provide liquor liability insurance for the event which lists the City of Durand as additional insured; and

WHEREAS, the VFW will secure or has secured all necessary liquor licenses for the lawful sale of such goods; and

WHEREAS, the VFW proposes to sell alcohol through dedicated bartenders or assigned volunteers; and

WHEREAS, the VFW will ensure that proper barricading of the event site is performed to avoid attendees of the event violating any unauthorized open container laws or underage consumption.

NOW THEREFORE, BE IT RESOLVED that in accordance with Sec. 6-6 of the Code of Ordinances of the City of Durand, Michigan the City Council hereby authorizes VFW Reed-Raymond Post #3373 to serve alcohol during its event.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

I, Lisa R. David, Clerk in and for the City of Durand, do hereby attest that this is an actual transaction of business conducted by the Durand City Council at its meeting held on July 17, 2017.

                       

                                   

                                                                                                ______________________________

                                                                                                Lisa R. David, City Clerk

 

City of Durand

RESOLUTION 2017-2018/2

RESOLUTION ON INTENT TO APPLY FOR VOTING SYSTEM GRANT AND AUTHORIZE CITY CLERK TO SUBMIT GRANT APPLICATION

            At a regular meeting of the Durand City Council held on Monday, July 17, 2017 at 7:30 p.m. at Durand City Hall, 215 W. Clinton Street, Durand Michigan, Matejewski moved for the adoption of the following resolution.  The motion was seconded by Folaron.

            WHEREAS, the City of Durand wishes to apply to the Michigan Secretary of State for a grant to purchase a new voting system, which includes precinct tabulators and an accessible voting device for use in individuals with disabilities, and;

            WHEREAS, funding for the new voting system will be provided by the State and will include a combination of Federal Help America Vote Act (HAVA) and State- appropriated funds, and;

            WHEREAS, the City of Durand is preparing to begin implementation of the new voting system in August, 2018.

            NOW, THEREFORE BE IT RESOLVED that the Durand City Council hereby authorizes the City Clerk to submit such a Grant Application on behalf of the City of Durand, Shiawassee County on this 17th day of July, 2017.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

ABSENT:  None

 

 

 

                                                                                    __________________________________

                                                                                    Deborah L. Doyle, Mayor

 

                                                                                    __________________________________

                                                                                    Lisa R. David, City Clerk

Folaron moved, Brands supported to adopt the MERS Retiree Health Funding Vehicle Uniform Resolution and name the current city manager as the designated contact maintaining the account.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

Boggs moved, Brands supported to approve the purchase of three computers from Dell Inc. not to exceed $3000.00.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Carried

Presentation Project Tim:  City Manager presented a power point presentation on current available information. 

CITIZEN SPEAK ON AGENDA ITEMS ONLY:

Elizabeth Roberts, Opposed to Project Tim

Brent Walworth, Project Tim

Mike Frazzle, Project Tim

Blair Pancheck, Project Tim

Jon Wolf, Project Tim

Deb White, Project Tim

Tom Manke, Project Tim

George Polan, Project Tim

Don Taylor, Project Tim

Tom Timble, Project Tim

DEPARTMENT REPORTS:

Fire Chief:  Thanked the Council for their support to the Fire Department.

Police Chief:  Thanked the Council for their support to the Police Department.

City Engineer:  RD project has completed the paving work and have moved on to the restoration part of project.

Treasurer/City Clerk:  Thanked the Council for their support.

DPW Foreman:  Will start working on trees and prepping for fall and winter.

Water/Wastewater Foreman:  He reports that he has been working on the water main project at the corner of Summit and Saginaw Streets.  He also stated that they are working on fire hydrants throughout the city.

COUNCIL COMMENTS:

VanRiper:  He asked the public to be patient with the proposed project; he said that if this project does happen everyone will get a chance to voice their opinion on it.

Cobley:  She said that we have little knowledge on the proposed project, more information will come.  She said that Fitzgerald Street is very nice now that it is paved.

Matejewski:  He said that the city council wants to make Durand a better place and we may have a chance to do just that with this proposed project.

Brands:  He said that now that the paving is completed he wants the crosswalks to be painted.  City Engineer said that a plan is laid out and will be completed soon.

Boggs:  He asked the community to have patience with the proposed project.  Everything has to go through a rigorous planning process.

Folaron:  He said that people are planning for this project.  He said that at the Wednesday Nite Live Concert last week, there were people smoking cigars in the pavilion that made other people unhappy. 

Mayor Doyle adjourned the meeting at 9:15 p.m.







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