Council Minutes 2016-2017



Please Note: Durand City Council Minutes are published on our web site and in the local newspaper, after they have been approved at the next regular meeting.
(Example: July minutes are approved and posted in August)

Meeting dates:
March 6, 2017
February 6, 2017
January 30, 2017
January 18, 2017
January 16, 2017
December 15, 2016
December 5, 2016
November 22, 2016
November 10, 2016

November 7, 2016
November 3, 2016
October 26, 2016
October 3, 2016
September 29, 2016
September 19, 2016
August 25, 2016
August 10, 2016
August 9, 2016
August 1, 2016
July 25, 2016

 

MARCH 6, 2017 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, March 6, 2017 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

Mayor Doyle introduced Colleen O’Toole as the new City Manager.

ROLL CALL:

Present:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

Absent:  Boggs

PLEDGE OF ALLEGIANCE:

All those present recited the Pledge of Allegiance.

APPROVAL OF AGENDA:

VanRiper moved, Folaron supported to approve the agenda with the removal of item L and the Executive Session.

Unanimously carried

APPROVAL OF MINUTES:

VanRiper moved, Brands supported to approve the minutes of the regular meeting held on February 6, 2017 and the minutes of the Executive Session held on February 6, 2017. 

Unanimously carried

APPROVAL OF BILLS:

Brands moved, Folaron supported to pay bills #47789-47906. 

YEAS:  Brands, Cobley, Mayor Doyle (abstained from # 47826), Folaron, Matejewski,

              VanRiper

NAYS:  None

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Brandon Marks, County Commissioner for District 4   He introduced Jeremy Root who is the County Commission Board Chairman.  He stated that they have four new members this year and that it is a unified board.  The Commissioners recently spent a day touring offices and buildings, meeting with employees.  Mr. Marks briefly stated that in May, the City of Durand will be hosting a hazardous materials collection.  This will be at no cost to the residents.

Kent Edwards, Railroad Days President, He gave a brief update on the upcoming Railroad Days events.

 

 

 

ITEMS OF BUSINESS:

Folaron moved, Cobley supported to approve the invoice from Michigan CAT in the amount of $2,510.98 to repair the stationary generator for the Water Plant.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Brands

NAYS:  None

Unanimously carried

Matejewski moved, Brands supported to approve the invoice from Sensus in the amount of $1,665.98 to renew the water meter reading software for the coming year.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Brands, Cobley

NAYS:  None

Unanimously carried

VanRiper moved, Brands supported to approve the invoices from KONE Inc. in the amount of $2,442.59 for services rendered in repairing the City Hall elevator.

YEAS:  Folaron, Matejewski, VanRiper, Brands, Cobley, Mayor Doyle

NAYS:  None

Unanimously carried

VanRiper moved, Folaron supported to approve the invoice from Victor Stanley in the amount of $1,524.00 for the purchase and shipping of the Nancy Dorey memorial bench.

YEAS:  Matejewski, VanRiper, Brands, Cobley, Mayor Doyle, Folaron

NAYS:  None

Unanimously carried

Folaron moved, Matejewski supported to approve the invoice from Ferguson Waterworks in the amount of $1,681.83 for emergency water main replacement materials.

YEAS:  VanRiper, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS: None

Unanimously carried

Brands moved, Folaron supported to approve the invoice from Graff Chevrolet in the amount of $1,905.98 for repairs to the Wastewater plow truck.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Unanimously carried

Folaron moved, VanRiper supported to approve the Natural Gas supply agreement with CenterPoint Energy Services.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Brands

NAYS:  None

Unanimously carried

 

Brands moved, Matejewski supported to approve the Resolution in Support the City’s Desire to Engage in the Redevelopment Ready Communities Program.

A Resolution in Support of

The City of Durand’s Desire to Engage in

The Redevelopment Ready Communities Program

Resolution No. 2017-3-6

WHEREAS, the Redevelopment Ready Communities (RRC) Program is a state-wide certification program that supports communities to become development ready and competitive in today’s economy.

WHEREAS, the RRC program encourages communities to adopt innovative redevelopment strategies and efficient processes which build confidence among businesses and developers.

WHEREAS, through the RRC program, the City of Durand will receive assistance in establishing a solid foundation for development to occur in our community – making us more attractive for investments that create a place where people want to live, work and play.

WHEREAS, once engaged in the program, the City of Durand will work to achieve a set of criteria laid out in the RRC Best Practices including:

•           Community Plans and Public Outreach

•           Zoning Regulation

•           Development Review Process

•           Recruitment and Education

•           Redevelopment Ready Sites

•           Community Prosperity       

NOW THEREFORE BE IT RESOLVED:  That the City of Durand supports and has a desire to engage in the Redevelopment Ready Communities Program in order to take proactive steps for development and investment.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Brands, Cobley

NAYS:  None

Motion approved

Matejewski moved, Brands supported to approve the Employment Contract for the Director of Public Works.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Brands, Cobley

NAYS:  None

Unanimously carried

 

VanRiper moved, Cobley supported to approve the first reading to amend the Durand City Code to identify Blighted Areas and move it to its second reading and approval.

Unanimously carried

Matejewski moved, Folaron supported to approve to change Lisa David, City Clerk, as Authorized Representative for the SAW Grant Program.

Unanimously carried

Brands moved, Matejewski supported to authorize the City Manager to enter into a Memorandum of Understanding with Honeywell International Inc. to develop an infrastructure improvement program.

Unanimously carried

CITIZENS SPEAK – AGENDA ITEMS ONLY:

No one spoke

DEPARTMENT REPORTS:

Fire Chief:  He stated that the Easter Egg Hunt that is sponsored by the Durand Fire Department, Shaw’s Pharmacy and Sagelink Credit Union will be held on April 15, 2017 at 10:00 a.m.  It is open to children ages zero through 12.

Police Chief:  He told the Council that they caught the people responsible for the child abuse case.  He said that the Shiawassee Sheriff’s department helped on the case.  He said that ordinance enforcement will begin in April with Officer Moffit heading up the effort.  Chief Hartz also stated that State Representative Ben Fredrick acknowledged Sargent Rogers and Officer Hurst for their life saving efforts. 

City Engineer:  She said that she looks forward to getting both the City Manager and the new DPW Supervisor up to speed on projects.

City Clerk/Treasurer:  She officially welcomed Colleen.  She stated that next week she will be attending the Clerk’s Institute.  She said that in April she will be bringing a rough draft of the budget as required.

City Attorney:  He gave an update on the Randy Wise property swap.  He stated that the improvements made to infrastructure will be more valuable than the property.  He stated that he recently met with the City Manager and the police union want to switch from Teamsters union to FOP, this meeting is set for late March.  Mr. McKone also welcomed Colleen.

City Manager:  She stated that bids and IFP’s will be publically posted on the City’s website.  She also stated that City Hall is now a recycling friendly place.

Deputy Clerk:  She stated that a hazardous waste and electronic waste collection will be held at City Hall on May 6, 2017 from 8:00 a.m. until 12:00 noon.  Flyers will be placed in the lobby of City Hall, information will also be on the website and notification will be on utility bills in April.  A complete list of what is and is not accepted will be on the flyers.  This is free to all residents in Shiawassee County.

COUNCIL COMMENTS:

VanRiper: He stated that he would like to see the City Manager have a higher authorization limit rather than the $1,500.00 that it is currently.  City Attorney said that this needs a vote of the residents of Durand to change, since it is part of our Charter.  VanRiper also said that the city barn in bad shape and we need a new building.  He welcomed Colleen O’Toole to the City of Durand.

Cobley:  She stated that with the new Sherriff in office, the City of Durand now has Animal Control so she encouraged everyone to get their dogs licensed.

Matajewski:  He welcomed Colleen and said that “she is a breath of fresh air”.  He offered congratulations to Jeff Stull.  He also said that we need to get the word out about grass mowing.  City Attorney said that the vendor needs to take before and after photos to prove that they did mow it.  Notification will be put in the newspaper, on the city website and maybe as a reminder on water bills.

Brands:  He thanked Chief Rinker for doing the Easter Egg Hunt.  He also thanked the Police Chief for fine work done last week on the child abuse case.  Brands also congratulated Jeff Stull on getting the DPW Supervisor position. 

Folaron:  He said that everyone that he has talked with is happy with Colleen and her “sharpness”  He said that there is no alarm system on the water plant and feels that there should be.  City Manager said that she will be working comprehensive plan in way of a major capital improvement project for the next one to two years for the water and wastewater plants.

Mayor Doyle:  She said that the 911 Board is retrofitting a new 911 dispatch area.  She assured the residents that this is being paid for through the funding that the residents of Shiawassee voted on and that they will not go over budget. 

Mayor Doyle adjourned the meeting at 8:37 p.m.





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FEBRUARY 6, 2017 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, February 6, 2017 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

All those present recited the Pledge of Allegiance.

APPROVAL OF AGENDA:

Boggs moved, VanRiper supported to remove Item K and add Executive Session.

Unanimously carried

APPROVAL OF MINUTES:

VanRiper moved, Cobley supported to approve the minutes of the regular meeting held on 1-16-2017 and the special meeting held on 1-18-2017, as presented.  And to approve the special meeting held on 1-30-2017 with corrections.

Unanimously carried

APPROVAL OF BILLS:

VanRiper moved, Matejewski supported to approve bills #47706-47788.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Paula Brooks, 104 W. Summit  She asked for an update on the water main on Saginaw Street.  Was it completely replaced? Does it go all the way to Monroe Road?

Brandon Marks, County Commissioner.  He stated that he will be stopping in from time to time to bring updates from the County.  He told the Council that the County Commissioners just voted to approve a one year moratorium on windmills.

ITEMS OF BUSINESS:

Presentation:  Sgt. Rogers and Officer Hurst were honored for bravely saving the life of an individual trapped in a burning vehicle.  Each were presented with a plaque and a pin.

Boggs moved, Brands supported to approve the amendment to the City of Durand Zoning Ordinance and Zoning Map, reclassifying Parcel #020-82-112-003-00 from C2-Highway Service Commercial to I-Industrial, as documented and prepared by the City Attorney.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

VanRiper moved, Folaron supported to approve the invoice from Rohde Bros. Excavating in the amount of $4,635.55 to replace a leaking joint in the water main at Columbia and Vassar Drives.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Unanimously carried

Folaron moved, Boggs supported to approve the purchase of a new generator for the Fire Department from D&G Equipment in the amount of $1,863.00, noting that this authorization replaces the prior authorization granted at the December 5th, 2016 City Council meeting for a generator from Hubbard Supply Company which cost $2,815.43.

YEAS:  Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Unanimously carried

Boggs moved, Folaron supported to approve the invoice from Kevin Groves Appraisal in the amount of $3,000.00 for a commercial appraisal report of Monroe Plaza to be used to defend the Assessor’s property value of a parcel at a pending Tax Tribunal hearing.

YEAS:  Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron

NAYS:  None

Unanimously carried

VanRiper moved, Brands supported to approve the land transfer of the tract of WWTP land, as outlined in the survey to Randy Wise Automotive Team and direct the City Attorney to prepare a property development agreement and complete the transaction on behalf of the city. 

After some discussion:

Boggs amended the motion, Brands supported, to include: to allow the City Attorney to proceed if the value of the cost of moving the pipes is greater than the value of the land.

YEAS:  VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Unanimously carried

VanRiper moved, Matejewski supported to adopt the bond authorizing ordinance for supplemental USDA water loan, as directed by bond counsel.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS: None

Unanimously carried

VanRiper moved, Brands supported to approve the 2017 contract renewal with Wade Trim for community planning services, with an annual retainer of $6,600.00.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Unanimously carried

 

Shiawassee County Hazard Mitigation Plan

Adoption Resolution

Resolution No. 2017-2-6

At a regular meeting of the Durand City Council held in the Council Chambers of Durand City Hall, on Monday, February 6, 2017 at 7:30 p.m. at which time the following members were present:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper. 

Boggs moved, Brands supported to adopt the multijurisdictional 2016 Shiawassee County Hazard Mitigation Plan.

WHEREAS the County of Shiawassee, a political subdivision of the State of Michigan, has experienced risks that may damage commercial, residential and public properties, displace citizens and businesses, close streets and impair infrastructure, and present general public health and safety concerns; and

WHEREAS the Plan has been reviewed by community residents, business owners, and federal, state and local agencies, and has been revised where appropriate to reflect their concerns;

NOW, THEREFORE, BE IT RESOLVED THAT the 2016 Shiawassee County Hazard mitigation Plan is hereby adopted as an official Hazard Mitigation Plan of the City of Durand; and

BE IT FURTHER RESOLVED THAT the Emergency Management Coordinator of the Office of Emergency Management and Homeland Security is charged with supervising the implementation of the Plan’s recommendations within the funding limitations as provided by the County of Shiawassee or other sources and shall give priority attention to the following action items recommended in the Plan:

1.         Enhance Storm Warning Systems (General & Special Populations) – 2016 Shiawassee County Hazard Mitigation Plan, Page 144

2.         Implement Accessible Shelters (Public/Private) – 2016 Shiawassee County Hazard Mitigation Plan, Page 144

3.         Establish Warming/Cooling Stations/Centers/Shelters – 2016 Shiawassee County Hazard Mitigation Plan, Page 144

4.         Continue to develop and Implement Geographic Information System (GIS) to Identify/Monitor Hazard Areas – 2016 Shiawassee County Hazard Mitigation Plan, Page 144

5.         Amend Land Use/Zoning and other Regulatory Controls to Restrict Development in Hazard Areas – 2016 Shiawassee County Hazard Mitigation Plan, Page 144

6.         Adoption/Enforcement of Building, Trade, Engineering, & Fire Codes – 2016 Shiawassee County Hazard Mitigation Plan, Page 145

7.         Identify Participants with Structures in Flood plan/Monitor Repetitive Loss Areas/Remove Structures in Floodplain – 2016 Shiawassee County Hazard Mitigation Plan, Page 145

8.         Implement River Flood Control Measures – 2016 Shiawassee County Hazard Mitigation Plan, Page 145

9.         Removal/Repair of Dams – 2016 Shiawassee County Hazard Mitigation Plan, Page 145

10.       Develop Water Supply Sources/System for Multi-Jurisdictional Access – 2016 Shiawassee County Hazard Mitigation Plan, Page 146

11.       Infrastructure Enhancement/Expansion/Improvement/Redundancy – 2016 Shiawassee County Hazard Mitigation Plan, Page 146

12.       Employ Back-up Power/Generators for Critical Facilities – 2016 Shiawassee County Hazard Mitigation Plan, Page 146

13.       Develop Eradication Program to Arrest Spread of Invasive Species – 2016 Shiawassee County Hazard Mitigation Plan, Page 146

THOSE VOTING AYE:

Cobley                                                           Mayor Doyle

Folaron                                             Matejewski

VanRiper                                          Boggs

Brands

THOSE VOTING NAY:

None

THOSE ABSENT:

None

Passed this 6th day of February 2017.

 

I, Lisa David, Clerk of the City of Durand do hereby certify that the resolution to adopt the 2016 Shiawassee County Hazard Mitigation Plan is a true and correct copy.

                                                                                     

                                                                                    ________________________________

                                                                                    Lisa R. David, City Clerk

Brands moved, Boggs supported to approve the Development of Optioned Property Along the Lansing Road Corridor, as presented, and establish this plan as a short term priority and establish a reasonable budget for the Planning Commission to work with the City Planner to accomplish the project.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

 

 

Boggs moved, Matejewski supported to award the bid for the purchase and installation of two overhead doors and two entry doors for the DPW Barn to Door Mart at a cost of $7,943.00.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Unanimously carried

Matejewski moved, Brands supported to approve the annual cost of ongoing software service and maintenance from BS&A Software in the amount of $9,104.00.

YEAS:  Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Unanimously carried

CITIZENS SPEAK – AGENDA ITEMS ONLY

Paula Brooks: She read a statement that said that she was disappointed that the potential growth through the optioned land has not been shared with the residents of the City or the Township.  She urged the Council to reach out to the township for mutual growth.

Tim Shaw:  He stated that the additional property for Randy Wise isn’t worth anything and he hopes that the City of Durand works with Randy Wise so that they can bring their business there.

Agnes Witherell, 612 Brand  She asked if the City of Durand will eventually need this property that Randy Wise is using.

DEPARTMENT REPORTS:

Steve Mince: Nothing to add

Chief of Police:  Everything is going well.

City  Engineer:  Nothing to add.

City Clerk/Treasurer:  Nothing to add

City Attorney:  Nothing to add

COUNCIL COMMENTS:

VanRiper:  He said that we have an open policy with Vernon Township.  There are no plans to infringe upon township property but we are moving on with the City of Durand.

Cobley:  She said that she was glad for the opportunity to tour the WWTP.  She said the employees work really hard for the City and she hopes to be able to help with the plant.

Matejewski:  He said that we don’t need the Township to tell us what to do, they have their own problems. 

Brands:  He stated that he just found out that DUSI was holding a fundraiser.  He asked Mary Stone what was the fundraiser for.  Mary Stone, Director for DUSI said that it was a “scrap and paint” project.  The canopy near the Amtrak area needs to be scraped and painted as does many areas on the outside of building.  She said that the goal is to reach $50,000 by this spring.    Brands also thanked Nick Lomako for his explanation regarding the Action Plan that was approved tonight.

Boggs:  He said that the police officers did a great job for the lifesaving award.  He stated that the township has never come to the table and the City needs to move on with what is best for the City.  In response to the Randy Wise property, Boggs said that it would be irresponsible to make a decision tonight without more information.

VanRiper moved, Boggs supported to adjourn into executive session to discuss a confidential memo from the City Attorney.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

Adjourned into Executive Session at 8:43 p.m.

Reconvened at 9:10 p.m.

Mayor Doyle adjourned meeting at 9:11 p.m.





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JANUARY 30, 2017 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting held on Monday, January 30, 2017 at 6:30 p.m. in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 6:30 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

Absent:  None

APPROVAL OF AGENDA:

Boggs moved, Folaron supported to approve the agenda as presented.

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

No one spoke

ITEMS OF BUSINESS:

Boggs moved, Cobley supported to approve the Employment Agreement for the new City Manager, as presented. 

 

City Attorney, Chuck McKone reviewed each item of the agreement with the Council answering any questions that they had.  He highlighted the following:

•           This is a three year contract that will automatically renew on its anniversary date unless notice is given by either party. 

•           Compensation amount is $77,500.00 payable in installments at the same time and in the same manner as other management employees of the employer are paid.

•           Employer shall provide health, vision and dental care insurance benefits for the employee and employee’s spouse commencing immediately upon service to the employer.

•           Employee shall be entitled to 15 days of paid vacation commencing in the first year of this Agreement; pro-rated from date of hire thru 6/30/2017.

•           Employee shall be entitled to an automobile allowance of $300.00 per month.

•           Employer agrees to budget and pay for the fees and tuition necessary to allow employee to attend the courses through the IEDC to become certified in economic development.

•           In the event that the employee leaves the employment of the City with in the first year, the employer shall pay the employee the amount of two months’ salary. In the event that the employee should leave the employment of the City in the second year, the employer shall pay the employee the amount of four months’ salary and in the event that the employee shall leave the employment of the City in the third year the employer shall pay the employee the amount of six months’ salary.  The employer shall continue benefits of employee health, vision and dental insurance for the duration of the severance period only.

 

A fully executed copy of the agreement will be placed on file. 

 

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Unanimously carried

CITIZENS SPEAK (AGENDA ITEMS ONLY):

Paula Brook, 104 W. Summit St.  She asked what the salary was.  The yearly salary is $77,500.00

COUNCIL COMMENTS:

Boggs:  He stated that” now that we have a tentative offer on the table, what is the transition plan”. Mayor Doyle said that there has to be an overlap when Amy brings the City Manager up to date on the economic development projects and introduces her to people. Boggs stated that between now and the next meeting, the Mayor, Interim City Manager and the City Attorney can create a proposed time line for the transition to have the new City Manager up and running by a specific date.

Mayor Doyle adjourned the meeting at 7:15 p.m.






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JANUARY 18, 2017 CITY COUNCIL MINUTES

Minutes of the special meeting held on Monday, January 30, 2017 at 6:30 p.m. in the Council Chambers of the Durand City Hall.

 

Mayor Doyle called the meeting to order at 6:30 p.m.

 

ROLL CALL:

 

Present:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

 

Absent:  None

 

APPROVAL OF AGENDA:

 

Boggs moved, Folaron supported to approve the agenda as presented.

 

Unanimously carried

 

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

 

No one spoke

 

ITEMS OF BUSINESS:

 

Boggs moved, Cobley supported to approve the Employment Agreement for the new City Manager, as presented. 

 

 

 

City Attorney, Chuck McKone reviewed each item of the agreement with the Council answering any questions that they had.  He highlighted the following:

 

•           This is a three year contract that will automatically renew on its anniversary date unless notice is given by either party. 

 

•           Compensation amount is $77,500.00 payable in installments at the same time and in the same manner as other management employees of the employer are paid.

 

•           Employer shall provide health, vision and dental care insurance benefits for the employee and employee’s spouse commencing immediately upon service to the employer.

 

•           Employee shall be entitled to 15 days of paid vacation commencing in the first year of this Agreement; pro-rated from date of hire thru 6/30/2017.

 

•           Employee shall be entitled to an automobile allowance of $300.00 per month.

 

•           Employer agrees to budget and pay for the fees and tuition necessary to allow employee to attend the courses through the IEDC to become certified in economic development.

 

•           In the event that the employee leaves the employment of the City with in the first year, the employer shall pay the employee the amount of two months’ salary. In the event that the employee should leave the employment of the City in the second year, the employer shall pay the employee the amount of four months’ salary and in the event that the employee shall leave the employment of the City in the third year the employer shall pay the employee the amount of six months’ salary.  The employer shall continue benefits of employee health, vision and dental insurance for the duration of the severance period only.

 

 

 

A fully executed copy of the agreement will be placed on file. 

 

 

 

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

 

NAYS:  None

 

Unanimously carried

 

CITIZENS SPEAK (AGENDA ITEMS ONLY):

 

Paula Brook, 104 W. Summit St.  She asked what the salary was.  The yearly salary is $77,500.00

 

COUNCIL COMMENTS:

 

Boggs:  He stated that” now that we have a tentative offer on the table, what is the transition plan”. Mayor Doyle said that there has to be an overlap when Amy brings the City Manager up to date on the economic development projects and introduces her to people. Boggs stated that between now and the next meeting, the Mayor, Interim City Manager and the City Attorney can create a proposed time line for the transition to have the new City Manager up and running by a specific date.

Mayor Doyle adjourned the meeting at 7:15 p.m.






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JANUARY 16, 2017 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, January 16, 2017 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

All those present recited the Pledge of Allegiance.

APPROVAL OF AGENDA:

Boggs moved, Brands supported to approve the agenda with the removal of item F.

Unanimously carried

APPROVAL OF MINUTES:

Boggs moved, VanRiper supported to approve the minutes of the regular meeting held on December 5, 2016, with corrections, the executive sessions held on November 7, 2016, November 10, 2016 and the special meeting held on December 15, 2016.

Unanimously carried

APPROVAL OF BILLS:

VanRiper moved, Matejewski supported to approve bills #47493-47705.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Paula Brooks, 104 W. Summit Street  She asked the status of the proposed water main replacement on Saginaw Street.  She also asked the status of hiring a new City Manager.

Mike Malachowski, 205 E. Main Street.  He owns the Union Station Smokehouse and is looking to acquire a resort liquor license.  This license would allow him to serve beer and wine.  The process of applying for this license is lengthy and may need Council support at some time.

CITY COUNCIL RESPONSE TO CITIZEN’S COMMENTS:

Mayor Doyle told Paula Brooks that she didn’t have an answer to her first questions but there is an interview for the City Manager position scheduled for Wednesday, January 18, 2017 at 6:30 p.m. here in the Council Chambers.

Mayor Doyle told Mike Malachowski that she asked the City Council to write a letter in support of his resort liquor license request. 

Boggs moved, VanRiper supported to authorize the Mayor to write a letter on behalf of the City Council in support of Mike Malachowski, Union Station Smokehouse liquor license request.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

 

ITEMS OF BUSINESS:

Folaron moved, Cobley supported to award the bid to purchase a new progressive cavity pump to Universal Pump Company in the amount of $9,174.00.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Unanimously carried

Boggs moved, Matejewski supported to approve the final phase of Veterans Memorial Park and costs to complete the monument up to $35,000.00.

YEAS:  Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Unanimously carried

Matejewski moved, Brands supported to approve the Social Media Policy, as presented.

Unanimously carried

Brands moved, Cobley supported to approve the purchase and installation of a cellular modem to provide remote programming support for the water plant communication computer from UIS at the cost of $2,175.00.

YEAS:  Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron

NAYS:  None

Unanimously carried

VanRiper moved, Folaron supported to approve the first reading to amend the City of Durand Zoning Ordinance by rezoning property identified as 020-82-112-003-00 from C2 Service Commercial District to I Industrial District and move it to its second reading and approval.

YEAS:  VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Unanimously carried

CITIZENS SPEAK ON AGENDA ITEMS ONLY:

Ted Schaefer, Chairman of the Parks and Recreation Board thanked the Council for support of the Veteran’s Park.  He said that they will need to order the obelisk by February 1st in order to have the park ready for Memorial Day.

DEPARTMENT REPORTS:

Police Chief:  Everything is going good.

Fire Chief:  Everything is going good.

City Engineer:  Nothing to add

City Clerk/Treasurer:  Beth Bachi, Deputy Treasurer will be going to training at the end of this week.

City Attorney:  Nothing to add.

COUNCIL COMMENTS:

VanRiper:  Nothing to add

Cobley:  Nothing to add

Matejewski:  He thanked the DPW for keeping the streets open.

Brands:  He recognized Dennis Martin with the VFW.  Brands said that Dennis is the “go to” guy for the Veteran’s Memorial Park.  “If it wasn’t for Dennis Martin a lot of this would not happen”.

Boggs: Nothing to add

Folaron:  Nothing to add

Doyle:  She stated that she gets compliments all the time about the condition of our streets.

Mayor Doyle adjourned the meeting at 8:00 p.m.






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DECEMBER 15, 2016 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting (Progress Report on Rural Development Project) of the Durand City Council held on Thursday, December 15, 2016 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 6:00 p.m.

ROLL CALL:

Present:  Boggs, Brands, Mayor Doyle, Folaron (arrived 7:10 p.m.), Matejewski, VanRiper

Absent:  Cobley

APPROVAL OF AGENDA:

Boggs moved, Matejewski supported to approve the agenda as presented.

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Paula Brooks, 104 W. Summit Street  She asked what the time frame is to replace the water main on North Saginaw Street.

ITEMS OF BUSINESS:

Boggs moved, Matejewski supported to approve the invoices for the Rural Development Infrastructure Project totaling $774,635.96; $555.258.44 for Rhode Brothers Excavating, $31,160.00 for Industrial Painting Contractors, $22,832.28 to Layne Christensen Company and $165,385.24 to C2AE with $444,748.16 charged to Sewer, $221,554.73 charged to Water, $52,033.07 from Local Streets, $52,229.15 from the Sewer Fund and $4,070.85 the Water Fund.

YEAS:  Brands, Mayor Doyle, Matejewski, VanRiper, Boggs

NAYS:  None

Unanimously carried

VanRiper moved, Boggs supported to approve Change Order 9 to adjust Contract #1 for sewer actual quantities.

YEAS:  Mayor Doyle, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

Boggs moved, Matejewski supported to adjourn into Executive Session to discuss the candidates for the City Manager’s position.

YEAS:  Matejewski, VanRiper, Boggs, Brands, Mayor Doyle

NAYS:  None

Unanimously carried

Adjourned into Executive Session 6:15 p.m.

Reconvened from Executive Session on 7:23 p.m.

 

Boggs moved, Matejewski supported to move to direct search consultant to invite two additional candidates for interviews in mid-January.

Unanimously carried.

Mayor Doyle adjourned the meeting at 7:25 p.m.





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DECEMBER 5, 2016 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, December 5, 2016 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

All those present recited the Pledge of Allegiance.

APPROVAL OF AGENDA:

Boggs moved, Folaron supported to approve the agenda with the addition of J: Approval of end of year wage adjustments.

Unanimously carried

APPROVAL OF MINUTES:

VanRiper moved, Brands supported to approve the minutes of the regular meeting held on November 7, 2016, and special meetings held on November 3, 2016, November 10, 2016 and November 22, 2016.

Unanimously carried

APPROVAL OF BILLS:

VanRiper moved, Boggs supported to approve bills #47391-47492.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Mary Buzzell, 207 N. Fitch Street.  She is asking the Council to void her lawn care invoice from May 11, 2016. 

Dennis Rainwater, 505 Vassar Dr.  He told the Council that he appreciates the job that the City does.  He would like the Council to consider Ellen Glass for the City Manager’s position.

Paula Brooks, 104 W. Summit Street. She would like to know the status of a new City Manager.

CITY COUNCIL RESPONSE TO CITIZEN’S  COMMENTS:

Mayor Doyle told the audience that the candidate that was offered the position has since chosen to stay at his current job.  The position will probably not be filled before the holidays.

Chuck McKone told the Council that we have several ordinances to keep property maintained.  The  City notifies our residents of property maintenance by posting it in the Independent News.

Mary Buzzell asked when the posting would have happened.  The City Manager said it was published in the early spring before mowing season.

ITEMS OF BUSINESS:

Presentation of 2015-2016 Budget.  Paul Bailey, Auditor for Stewart, Beauvais and Whipple presented the results of the audit.  The audit is unmodified and the city’s financial stability is once again solid.  The City is financially prepared to meet the immediate future.  Both the water and sewer funds are stable with a healthy fund equity. 

Boggs moved, Cobley supported to accept the 2015-2016 City of Durand Audit, as prepared by Stewart, Beauvais and Whipple, auditors for the City of Durand, and place it on file with the City Treasurer’s office.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

Presentation and Demonstration: City of Durand Website by Jacob Raleigh

Jacob presented the website to the Council and demonstrated some of the features.  Jacob showed the Council how information can be easily updated.  The new website is expected to be launched in January 2017.

Boggs moved, Brands supported to approve the emergency purchase of a sludge pump at the WWTP from Universal Pump at a cost of $9,174.00.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Unanimously carried

Boggs moved, Brands supported to approve the invoice for emergency technical work completed by UIS in the amount of $2,037.00.

YEAS:  Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Unanimously carried

Matejewski moved, VanRiper supported to approve an E-ticket program for the Police Department from Nexis Lexis for $2,814.30.

YEAS:  Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron

NAYS:  None

Unanimously carried

Matejewski moved, Folaron supported to approve the request to purchase a portable generator for the Fire Department from Hubbard Supply Company for $2,815.43.

YEAS:  VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  None

Unanimously carried

Folaron moved, Boggs supported to approve to replace 6 sets of structural firefighter bunker gear from Douglas Safety at a cost of $2,000 per set ($12,000.00).

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Unanimously carried

CITY OF DURAND

COUNTY OF SHIAWASSEE

STATE OF MICHIGAN

RESOLUTION NO. 2016-12-05-01

A RESOLUTION ELECTING TO COMPLY WITH THE PROVISIONS OF PUBIC ACT 152 OF 2011 BY EXERCISING THE CITY’S RIGHT TO EXEMPT ITSELF FROM THE REQUIREMENTS OF THE ACT FOR THE NEXT SUCCEEDING YEAR.

            At a regular meeting of the City Council for the City of Durand, Michigan held on the 5th day of December 2016, at 7:30 p.m.

PRESENT:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

ABSENT:    None

            The following Resolution was offered by Councilperson Boggs and supported by Councilperson Folaron.

RESOLUTION

            WHEREAS, on September 27, 2011 the Publicly Funded Health Insurance Contribution Act, Act. No. 152 of the Public Acts of Michigan of 2011 (“ACT152”), became effective in the State of Michigan; and

            WHEREAS, Act 152 establishes standards and a process with respect to medical benefit plans offered by public employers; and

            WHEREAS, the City of Durand has historically recognized, in its role as steward for the public funds entrusted to it, that it must efficiently manage those limited resources; and

            WHEREAS, the City of Durand constantly engages in a review of expenditures in order to maximize the value it receives for goods and services; and

            WHEREAS, the City Council of the City of Durand believes that, as the elected representatives for the City and answerable directly to the City’s voters, it is best positioned to rely on its administration to determine what benefits (including medical benefits) ought to be offered in order to attract and retain the best qualified City employees at the lowest overall costs; and

            WHEREAS, the City Council of the City of Durand further believes that compensation determinations for City employees are most properly the responsibility of the City’s elected representatives; and

            WHEREAS, to express its continued belief in home rule government and to recognize that it is the City Council’s duty to manage City affairs in order to be most responsive to City voters, taxpayers and residents.

            NOW, THEREFORE, IT IS RESOLVED THAT:

1.         Pursuant to Section 8 of Act 152, the City of Durand hereby exempts itself from the requirements of Act 152 for the next succeeding year.

YEAS:  Council Members:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  Council Members:  None

ABSTAIN: Council Members:  None

ABSENT: Council Members: None

ADOPTED this 5th day of December, 2016

 

                                                                                    BY:  __________________________________

                                                                                               Deborah L. Doyle, Mayor

                                                                                     BY:  _________________________________

                                                                                                    Lisa R. David, City Clerk

 

CERTIFICATION

            I, Lisa R. David, the duly appointed Clerk of the City of Durand, do hereby certify that the foregoing is a true and complete copy of a Resolution adopted by the City of Durand at a regular meeting held on December 5, 2016, in compliance with the Open Meetings Act, Act No. 267 of the Public Acts of Michigan, 1976, as amended, the minutes of the meeting were kept and will be or have been made available as required by said Act.

           

                                                   CITY OF DURAND

 

                                                                                                BY: _________________________________

                                                                                                       Lisa R. David, City Clerk

VanRiper moved, Boggs supported to approve Change Order #2a, 3, 4 and 5 for Contract #3 of the city’s Water and Sewer Infrastructure Improvement Project to include the time extension until June 30, 2017 for submittal to USDA – Rural Development.

Unanimously carried

Boggs moved, VanRiper supported to approve an employee wage adjustment from the 2015-2016 Audited Budget of 3%.

YEAS:  Cobley, Mayor Doyle, Matejewski, VanRiper, Boggs, Brands,

NAYS:  None

ABSTAIN:  Folaron

Carried

CITIZEN’S COMMENTS – AGENDA ITEMS ONLY:

Paula Brooks, 104 W. Summit.  She stated that the website looks better, will it have the phone numbers for all the Councilmembers on it?  City Manager said that their e-mails will be on there but phone numbers only if Council members approve it.

Dennis Rainwate,r 505 Vassar.  He stated that he is convinced that the City is well run!

Bruce DeVoe, 105 Atwater. He asked what the problem was when the water went down during the Fourth of July holiday.  Steve Mince said that it was a technical glitch.

DEPARTMENT COMMENTS:

DPW Supervisor:  The DPW is almost done with leaf pickup for the season.  The City planted 46 trees this fall, with the $2,500 Grant from Consumers Energy paying for about half of the cost.

Chief Hartz:  He stated that everything is going well with the City and Byron.

Chief Rinker:  He stated that December 18th will be the Annual Candy Cane Run.  It will start at 5:00 p.m. and they will go down every street.  Parents are asked to turn on their porch light and have the children stay on the porch; the firemen will come to the porch and deliver the candy canes.  Santa will remain in the truck.

City Engineer:  She wished everyone a Merry Christmas.

Treasurer/Clerk:  She wished everyone a Merry Christmas.

City Attorney:  He gave a brief update on the Jerry Beltnick issue, stating that the State Treasurer has the issue.

Interim City Manager:  She said that she sent an update on the DUSI audit walk thru.  All issues have been minimized and a letter documenting this will be forthcoming.

COUNCIL COMMENTS:

VanRiper:  Nothing to add.

Cobley: She stated that she would like to see a copy of the DEQ Water Survey for 2016.  She would also like this report to be accessible on the website as proof that we are up to date on our water.

Matejewski:  He stated that there is not an issue with the safety of the City of Durand’s water.  He also said that the new Christmas decorations are beautiful.  He wished everyone a safe and Merry Christmas.

Brands:  He said that he would like to thank Tim and Kathy Shaw and Shelly Matejewski for their help with putting up the Christmas lights this year.  He said that the Light Parade was excellent.

Boggs:  He thanked Jeff and John for making our City look beautiful.  He thanked the staff for another great audit.  Lastly, he said that he was thrilled with the website.

Folaron:  He wished everyone a Merry Christmas and Happy New Year.

Mayor Doyle:  She stated that she is proud of our crew/employees.  She wished everyone a Merry Christmas.

Mayor Doyle adjourned the meeting at 9:10 p.m.

 


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NOVEMBER 22, 2016 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting of the Durand City Council held on Tuesday, November 22, 2016 at 6:00 p.m. at the Durand City Hall.

City Manager called the meeting to order at 6:00 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

Absent:  None

OATH OF OFFICE TO NEWLY ELECTED COUNCILMEMBERS:

Lisa David, City Clerk gave the Oath of Office to newly elected Councilmembers.

ELECTION OF MAYOR:

Boggs nominated Deborah Doyle as Mayor for the City of Durand, Cobley supported.

Unanimously carried

ELECTION OF MAYOR PRO-TEM:

Matejewski nominated Brian Boggs as Mayor Pro-tem for the City of Durand, Mayor Doyle supported. 

Unanimously carried

City Clerk gave the Oath of Office to the Mayor and Mayor Pro-Tem. 

APPROVAL OF AGENDA:

Boggs moved, Brands supported to approve the agenda as presented.

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

No one spoke

ITEMS OF BUSINESS:

VanRiper moved, Boggs supported to approve Change Order #4A through #7 for Rural Development Project to include language to adjust the contract end date to June 30, 2017 and to approve Change Order #8A and 8B to adjust Contract 1 for water and sewer actual quantities.

YEAS:   Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

CITIZENS SPEAK – AGENDA ITEMS ONLY:

No one spoke

Mayor Doyle adjourned the meeting at 6:09 p.m.




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NOVEMBER 10, 2016 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting of the Durand City Council held on Thursday, November 10, 2016 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 8:34 a.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski, McDonough (arrived 10:42 a.m.), VanRiper

Absent:  None

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

No one spoke

ITEMS OF BUSINESS:

Interviews for the City Manager Vacancy:

Kathy Grinzinger, Consultant with MML summarized the interview process with the Council.

Ellen Glass  9:03 a.m. -10:30 a.m.

Jim Coleman 10:45a.m. – 12:30 p.m.

Boggs moved, McDonough supported to recess for lunch at 12:30 p.m.

Unanimously carried

Reconvened at 1:20 p.m.

Vester Davis  1:22 p.m.-2:25 p.m.

Michael Sessions  2:36 p.m. – 4:08p.m.

CITIZENS COMMENTS AND FEEDBACK REGARDING CITY MANAGER CANDIDATES:

Rich Folaran, He stated that this has been a great experience.  His first choice for City Manager would be Mike Sessions, 2nd choice would be Jim Colemane and 3rd choice would be Ellen Glass.

Amy Roddy, She said that she believes that hiring Mike Sessions would allow for a smooth transition.

Agnus Witherell, She said that she also was impressed with Mike Sessions.

Dave Hildebrandt, He thanked the Council for letting him sit in on the interviewing processes.  He indicated that he liked Mike Sessions, he thinks that he will work well with the staff.

Mary Stone, Executive Director with DUSI.  She said that this has been an interesting process.  This person that you hire will sit on our Board of Directors so it’s important to understand their personality.  She said that she is looking forward to working with whomever you chose.  She said that she liked Mike Sessions, that he seemed to be on top of things and very interested in Durand.

Recessed at 4:15 p.m.

Reconvened at 4:30 p.m.

Kathy Grinzinger recapped the interviews process and reminded the City Council that now deliberations are on their shoulders.  They reviewed the profile and then compared each candidate with that profile. After discussion, each councilperson listed their top two picks.

City Council conducted a robust discussion regarding the candidates.

Boggs moved, McDonough supported to offer Michael Sessions a conditional offer of employment and authorize the MML to perform a background investigation and conduct further reference review.

YEAS:  Brands, Mayor Doyle, Matejewski, McDonough, Boggs

NAYS:  Cobley, VanRiper

Carried

Boggs moved, Matejewski supported to authorize Charles McKone to initiate discussions with Michael Sessions on terms of a mutually acceptable employment agreement.  Such contract will be presented to the entire Council for approval prior to signature and execution.

YEAS:  Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

No action was taken on item B. Consideration of Contract for Economic Development Professional Services

Boggs moved, McDonough supported to adjourn into Executive Session to discuss a personnel issue.

YEAS:  Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs Brands, Cobley

NAYS:  None

Unanimously carried

Adjourned at 5:17 p.m.

Reconvened at 5:37 p.m.

Boggs moved, McDonough supported to approve the City Manager’s recommendation for contracted services and authorize the City Attorney to offer a contract for professional services, as outlined.

YEAS:  Matejewski, McDonough, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Unanimously carried

Mayor Doyle adjourned the meeting at 5:38 p.m.





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NOVEMBER 7, 2016 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, November 7, 2016 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, McDonough, VanRiper

Absent:  Matejewski

APPROVAL OF AGENDA:

Boggs moved, McDonough supported to approve the agenda with the addition of A1. Railroad Days Committee.

Unanimously carried

APPROVAL OF MINUTES:

McDonough moved, Cobley supported to approve the minutes of the regular meeting held on October 3, 2016, the special meeting held on October 26, 2016 and the executive session held on October 26, 2016.

Unanimously carried

APPROVAL OF BILLS:

McDonough moved, Brands supported to approve bills #47227-47390.

YEAS:  Brands, Cobley, Mayor Doyle, McDonough (abstain from # 47237, 47280, 47311), VanRiper,

              Boggs

NAYS:  None

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Rich Folaran, 504 Dartmouth  He stated that he was here on behalf of Kafira Hoffman who lives at 300 Sycamore.  Mr. Folaron said that Kafira would like to attend the council meetings but that she is confined to a wheel chair and the chair will not fit through the doors of City Hall.  He asked if there was something that could be done so that she could attend the meetings if she chose to.

ITEMS OF BUSINESS:

Boggs moved, McDonough supported to approve the list of appointments to the city’s boards and commissions, as follows:  Mike Malachowski to the DDA Board, Andrea Smith to Planning Commission.

Unanimously carried

Boggs moved, McDonough supported to approve Railroad Days Committee to hold the annual festival May 18-21, 2017 and place the proper insurance rider on file with the City Clerk.

Unanimously carried

McDonough moved, Boggs supported to approve the request from the Durand Eagles to use the requested city intersections to raise funds for their annual Old Newsboys fundraiser on Friday, December 9th as outlined by the City Manager’s recommendations.

Unanimously carried

VanRiper moved, McDonough supported to retire the service weapon for retired police officer, Richard Folaron and provide him with the weapon on behalf of his service to the City of Durand.

Unanimously carried

McDonough moved, VanRiper supported to award the bid for crushed limestone to Constine Gravel Company at $19.90 per delivered ton, and the bid for washed sand to Fouss Gravel Company at $6.24 per delivered ton.

YEAS:  Cobley, Mayor Doyle, McDonough, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

Boggs moved, McDonough supported to place the delinquent accounts and invoices as prepared by the City Treasurer and owed to the City be placed on the 2016 winter tax roll for collection.

YEAS:  Mayor Doyle, McDonough, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Unanimously carried

McDonough moved, VanRiper supported to approve the invoice for new holiday lights for the new Christmas tree from Bronners Commercial Display in the amount of $3,466.00.

YEAS:  McDonough, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Unanimously carried

Public Hearing: To establish a Local Development Financing Authority (LDFA)

Mayor Doyle opened the public hearing at 7:57 p.m.

Justin Horvath stated that the monies generated from the LDFA must be used for public uses within that zone; monies cannot be used for general fund.

Mayor Doyle closed the public hearing at 8:05 p.m.

 

RESOLUTION #2016-1107-01

Durand City Council

            November 7, 2016 

Resolution to Create a Local Development Finance Authority

(City of Durand Innovation Center – S. Durand Road)

            WHERAS, a public hearing has been held, with notice of the public hearing having been provided, on the creation and operation of a Local Development Finance Authority  (“Authority”) by the Durand City Council and the designation of the Authority District (“Authority District”) boundaries, all in accordance with the provisions of the Local Development Financing Act (“LDFA”); and

            WHERAS, the Authority District boundaries are described as follows:

020-82-001-005-00       Durand Rd. – East Side Parcel I

PART OF THE N 1/2 OF THE SW 1/4 OF SEC 10, T6N-R4E, CITY OF DURAND, DESCRIBED AS BEGIN AT A POINT ON THE W LINE OF SAID SEC 10 THAT IS N 1*8'3" W ON SAID W LINE A DIST OF 752.19' FROM THE SW CORNER OF SAID SEC 10; TH N 1*8'3" W 569.62'; TH N88*46'15" E ON THE E AND W 1/8 LINE A DIST OF 1951.07'(RECORDED ASN 88*54'54" E 1947.85'); TH S 35*1'23" W ON A LINE THAT IS 75' W OF, AS MEASURED AT RIGHT ANGLES, AND PARALLEL WITH THE W'LY ROW LINE OF GRAND TRUNK WESTERN RR A DIST OF 306.48' TO THE CENTERLINE OF HOLLY DRAIN; TH S 79*3'39" W ON SAID CENTERLINE A DIST OF 1796.48' TO THE POB. CONT 16.663 ACRES MORE OR LESS AND SUBJECT TO THE USE OF THE WLY 33' THEREOF AS DURAND RD.

020-82-001-006-00      Durand Rd. – East Side Parcel II

PART OF THE N 1/2 OF THE SW 1/4 OF SEC 10, T6N-R4E, CITY OF DURAND, DESCRIBED AS BEGIN AT A POINT ON THE W LINE OF SAID SEC 10 THAT IS S 1*8'3" E ON SAID W LINE A DIST OF 856.63' FROM THE W 1/4 CORNER OF SAID SEC 10; TH N 89*5'12" E 2374.88'; TH S35*1'23" W ON THE W'LY ROW LINE OF THE GRAND TRUNK WESTERN RR, A DIST OF 560.61'TO THE E AND W 1/8 LINE IN THE SW 1/4 OF SAID SEC 10; TH S 88*46'15" W ON SAID E AND W LINE 1/8 LINE A DIST OF 2044.10' TO THE W LINE OF SEC 10; TH N 1*8'3" W 465.18' TO POB. CONT 23.288 ACRES MORE OR LESS AND SUBJECT TO THE USE OF THE WLY 33' THEREOF AS DURAND RD.

020-82-001-007-00    Durand Rd. – West Side

PART OF THE SE 1/4 OF THE SE 1/4 OF SEC 9, T6N-R4E, CITY OF DURAND, DESCRIBED AS BEGIN AT A POINT ON THE E LINE OF SAID SEC 9 THAT IS N 8*3" W ON SAID E LINE A DIST OF 771.66' FROM THE SE CORNER OF SAID SEC9; TH N 69*7'50" W ON THE CENTERLINE OF THE HOLLY DRAIN A DIST OF 1429.74'; TH N1*4'30" W ON THE N AND S 1/8 LINE IN THE SE 1/4 OF SAID SEC 9 A DIST OF 17.07'; TH N 88*58'41" E ON THE E AND W 1/8 LINE IN THE SE 1/4 OF SAID SEC 9 A DIST OF 1325.59' TO THE E LINE OF SAID SEC9; TH S 1*3" E 550.15' TO THE POINT OF BEG. CONT 8.63 ACRES MORE OR LESS AND SUBJECT TO THE USE OF THE ELY 33' THEOF AS DURAND RD.

            WHEREAS, the Durand City Council has considered the adopted criteria for establishing an Authority and designating an Authority District; and

            WHEREAS, the Durand City Council deems it to be in the best interest of the City of Durand and to constitute a public purpose to create an Authority, provide for its operation, and designate the Authority District.

            NOW, THEREFORE, BE IT RESOLVED, that the Authority is hereby created and shall be operated pursuant to the LDFA; and

            BE IT FURTHER RESOLVED, that the Authority shall be known as the City of Durand Innovations Center Local Development Finance Authority; and

            BE IT FURTHER RESOLVED, that the Authority District as described in this resolution within which the Authority shall exercise its power be, and hereby is, so designated; and

            BE IT FINALLY RESOLVED, that the City Clerk shall publish and file this resolution as required by the LDFA.

YEAS:  VanRiper, Boggs, Brands, Cobley, Mayor Doyle, McDonough

NAYS:  None

Unanimously carried

 

 

                                                                                            __________________________________           

                                                                                    Deborah L. Doyle, Mayor

 

                                                                                           ___________________________________

                                                                                    Lisa R. David, City Clerk

 

I, Lisa David, City Clerk for the City of Durand, do hereby certify that this document was duly adopted at a regular Board meeting held on Monday, November 7, 2016, a quorum being present, and a public hearing being held pursuant to the Local Development Financing Act.

                                               

 

                                                                                          ___________________________________

                                                                                    Lisa R. David, City Clerk

                                                                                            __________________________________                 

                                                                                                                                          Date

McDonough moved, Cobley supported to approve amendment #6 for the Rural Development Sewer and Water Improvements with C2AE for engineering administration, design and construction inspection as outlined.

Boggs moved, McDonough supported to amend the motion to approve: $9,650.00 to relocate Dover Pump Station – Design Engineering Services, $30,750.00 to relocate Dover Pump Station – Construction Engineering Services and $10,900 to Dixon Engineering for Additional Work Underdrain Coating Inspection.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, McDonough, VanRiper

NAYS:  None

Unanimously carried

YEAS:  Brands, Cobley, Mayor Doyle, McDonough, VanRiper, Boggs

NAYS:  None

Unanimously carried

VanRiper moved, Cobley supported to approve the proposal to amend the design for the Industrial park (Innovation Center) Main and Sanitary Sewer Extensions, as outlined.

YEAS:  Cobley, Mayor Doyle, McDonough, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

Presentation of Plaque to Kenneth McDonough:  The Mayor presented a plaque to outgoing Councilman, Ken McDonough in appreciation for his service to the City of Durand.  Refreshments will be served immediately following the meeting.

DEPARTMENT REPORTS:

Chief Hartz:  “Everything is going well”

Chief Rinker:  “Everything is going well”

City Engineer:  Nothing to add

City Treasurer/Clerk:  She reminded people to vote tomorrow in the General Election.

City Attorney:  He told Ken McDonough “that it has been a pleasure to see you develop as a Councilman”.  He told the Council that he met with 2nd Chance Wood and that everything is moving forward.  He said that we need to make sure that this project comes together correctly.

City Manager:  She extended her sincere appreciation to Ken McDonough.  She thanked him on behalf of the citizens of Durand.

COUNCIL COMMENTS:

VanRiper:  He thanked Ken for his service to the people of the City.

Cobley:  She told Ken that he has been an “educator” and a wonderful source of information.

Brands:  He thanked Ken for his service to the City.  He said that he learned a lot from him.

McDonough:  He said that he hoped that the City would still strive for good roads and to bring business to the downtown.

Boggs moved, Brands supported to go into closed session to conduct a periodic personnel evaluation of an employee pursuant to section 8 (a) of the Open Meeting Act because the employee has requested that the evaluation be conducted in closed session and also because the information to be discussed is exempt from discussion or disclosure under the State and Federal law as allowed under section 8 (a) of the Open Meeting Act. 

YEAS:  Mayor Doyle, McDonough, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Unanimously carried

Adjourned at 8:57 p.m.

Reconvened at 9:14 p.m.

No action taken

Mayor Doyle adjourned the meeting at 9:14 p.m.




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NOVEMBER 3, 2016 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting (Progress Report on Rural Development Project) of the Durand City Council held on Thursday, November 3, 2016 at 6:00 p.m. in the Durand City Hall.

Mayor Doyle called the meeting to order at 6:00 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, McDonough, VanRiper

Absent:  Matejewski

APPROVAL OF AGENDA:

McDonough moved, VanRiper supported to approve the agenda as presented.

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

No one spoke

ITEMS OF BUSINESS:

Construction Update:  Cory with C2AE gave update.  All paving Northeast section is completed.  Pavement marking to be completed next week.

Water main testing in Southwest quadrant of City was completed today.   Sanitary sewer to be completed on Brown Street. 

Base course of asphalt will go on the local streets to begin on November 17th, with the top course going on in the spring.  The concrete work is expected to be completed next week.

Restoration work on Holmes and Fitzgerald is taking place this week.

Discussion was had on the contamination at Brookfield and Brand Streets.  City Manager said that she would do some checking to see if the City could be reimbursed, at the Federal Level, for the cost of cleanup from this site.

McDonough moved, Boggs supported to approve the Change Order #7 for the Rural Development Project on Contract #1 – Sewer Improvements which is an addition of $42,900 and Change Order #4 for Contract #3 – Elevated and Ground Water Storage Tank Improvements.

YEAS:  Brands, Cobley, Mayor Doyle, McDonough, VanRiper, Boggs,

NAYS:  None

Unanimously carried

 

 

 

Boggs moved, McDonough supported to approve the invoices for the Rural Development Infrastructure Project totaling $857,815.25; $735,912.36 for Rhode Brothers Excavating, $45,006.25 for Industrial Painting Contractors, $18,233.82 to Layne Christensen Company and $58,653.82 to C2AE with $577,676.93 charged to Sewer, $210,120.02 charged to Water, $13,269.95 from Local Streets and $4,825.62 from Major Streets.

YEAS:  Cobley, Mayor Doyle, McDonough, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

No action taken on Item C.  Authorization to Approve Amendment No.6 – Additional Engineering Services for Contracts No. 1 and No. 4/C2AE

CITIZENS SPEAK – AGENDA ITEMS ONLY:

No one spoke

COUNCIL COMMENTS:

Cobley:  She stated that it is really muddy on Brookfield Street.

McDonough:  Asked what is going on with the Director of Public Works.  City Manager will prepare a memo to update Council on situation.  He would like to have the company that is doing spot asphalting has no signs, no hard hats on, no vests and work should stop until the safety issues are addresses. 

Mayor Doyle adjourned the meeting at 6:44 p.m.

 



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OCTOBER 26, 2016 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting of the Durand City Council held on Wednesday, October 26, 2016 at 6:00 p.m. in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 6:00 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle

Absent:  Matejewski, McDonough, VanRiper

APPROVAL OF AGENDA:

Boggs moved, Brands supported to approve the agenda as presented.

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Paula Brooks, 104 W. Summit Street.  Made statement regarding the process of hiring City Manager.

ITEMS OF BUSINESS:

Boggs moved, Cobley supported to adjourn in Executive Session to review and consider applications of City Manager which are confidential.

YEAS:  Brands, Cobley, Mayor Doyle, Boggs

NAYS:  None

Unanimously carried

Adjourned into Executive Session

Reconvened at 7:36 p.m.

Boggs moved, Brands supported to instruct MML Executive Search Consultant to move ahead with the short list of candidates and schedule interviews.

Unanimously carried

Mayor Doyle Adjourned the meeting at 7:37 p.m.

 



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OCTOBER 3, 2016 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, October 3, 2016 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski

Absent:  McDonough, VanRiper

APPROVAL OF AGENDA:

Boggs moved, Brands supported to approve the agenda as presented.

Unanimously carried

APPROVAL OF MINUTES:

Boggs moved, Matejewski supported to approve the minutes of the regular meeting held on September 19, 2016 and special meeting held on September 29, 2016.

Unanimously carried

APPROVAL OF BILLS:

Brands moved, Matejewski supported to pay bills #47191-47227.

YEAS:  Brands, Cobley, Mayor Doyle, Matejewski, Boggs

NAYS:  None

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Agnes Witherall, 612 Brand St.  She requested that the City pay to repair her approach to her driveway that was taken out 38 years ago.

Paula Brooks, 104 W. Summit St.  She asked when is the next meeting with MML scheduled to take place and she asked the status of the Interim City Manager.  She also asked when the license renewals for the water and wastewater plants are due.

Rose Buckle, 101 W. Oakland.  She complained to the Council about lawn care invoice that she received on her property.  She also complained about a hole in the asphalt at the end of her driveway. 

COUNCIL COMMENTS:

Cobley asked if the approach on Brand Street be replaced with the Rural Development project.  City Manager said that no it wouldn’t be replaced if work from the RD project wasn’t performed at that site.

ITEMS OF BUSINESS:

Boggs moved, Cobley supported to cast the city’s ballot for the candidates, as listed, for the Michigan Municipal League Liability and Property Pool Board of Directors.

Unanimously carried

Matejewski moved, Boggs supported to renew the contract with CORE Technology for software support and maintenance for TALON Incident Management System in the amount of $1,735.00.

YEAS:  Cobley, Mayor Doyle, Matejewski, Boggs, Brands

NAYS:  None

Unanimously carried

Boggs moved, Cobley supported to renew the contract for residential solid waste collection with Waste Management at a rate of $11.97 per month (Regular Rate) and $9.57 per month (Senior Citizens) for the first year.

YEAS:  Mayor Doyle, Matejewski, Boggs, Brands, Cobley

NAYS:  None

Unanimously carried

Boggs moved, Brands supported to award the bid for the sale of city owned land located at 4800 S. Durand Road to Second Chance Wood Company for $1.00 and direct the City Attorney to prepare the necessary documents for land transfer, and development agreement and other legal matters pertaining to the sale of the property and to develop his time line.

YEAS:  Matejewski, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Unanimously carried

Interim City Manager explained that state law allows local governmental entities to establish a Local Development Financing Authority (LDFA) to capture taxes on improvements with the designated district to facilitate economic development.  The first step in establishing the LDFA is to publicly announce its intent to do so and schedule a public hearing to receive comments related to the creation of this authority.

Justin Horvath, CEO with SEDP stated that the LDFA is similar to a DDA for industrial property.

Owosso has the only other LDFA in the county.

Boggs moved, Cobley supported to approve the resolution of intent to hold a public hearing to create a Local Development Finance Authority.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski

NAYS:  None

Unanimously carried

Boggs moved, Matejewski supported to approve the resolution authorizing issuance of General Obligation Limited Tax Refunding Bonds for the Durand DDA existing General Obligation bond for the Sagelink development.

YEAS:  Brands, Cobley, Mayor Doyle, Matejewski, Boggs

NAYS:  None

Unanimously carried

CITIZEN’S SPEAK –AGENDA ITEMS ONLY:

Paula Brooks, 104 W. Summit  She asked when the bonds retire for the DDA.  She asked how this new development fits into the Planning Commission plans.  

DEPARTMENT REPORTS:

DPW Supervisor:  He told the Council that the new loader was delivered today.  Spot asphalt repair started today also.  We were recently notified that the City of Durand received the $2,500 tree grant from Consumers Energy.  He said that West Main Street area is close to being paved as is the Northeast Section is almost ready for the base coat.

Police Chief: He told the Council that Byron’s police car is up and running per the original agreement.

Fire Chief:  He stated that “everything is going well.”

Treasurer:  She told the Council that the audit has been completed, and last week she attended the MERS conference.

City Attorney:  Nothing to add

Interim City Manager:  She told the Council that the Annual Chamber Breakfast is October 20th, 2016 at 7:00 a.m. at the golf course.  She said that the city will be having meetings and weekly updates on the ballot proposals for street paving and sidewalk improvements.

COUNCIL COMMENTS:

Cobley:  She said that she would like to see the ambulance building cleaned up.

Matejewski:  He thanked Second Chance Wood for investing in the City of Durand.

Brands:  He thanked Tadd Morrice owner of Second Chance Wood for investing in the City.  He also thanked Justin Horvath and Amy Roddy for their hard work.  He said that he would like to keep Amy Roddy as Economic Director for the City of Durand after she is done with her duties as Interim City Manager.

Boggs:  He thanked Tadd, Justin, Amy and Chuck McKone for their work on this project.  He stated that this is the start of something new.  He also would like to consider keeping Amy as Economic Director to keep the momentum moving forward.  He asked that the City Attorney write an agreement to be reviewed in the near future.

Mayor Doyle adjourned the meeting at 8:45 p.m.

 



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SEPTEMBER 29, 2016 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting (Progress Report on Rural Development Project) of the Durand City Council held on Thursday, September 29, 2016 at 6:00 p.m. in the Council Chambers of Durand City Hall.

Mayor Doyle called the meeting to order at 6:00 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, McDonough, VanRiper

Absent:  Matejewski

APPROVAL OF AGENDA:

McDonough moved, Boggs supported to approve the agenda as presented.

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

No one spoke

ITEMS OF BUSINESS:

Rural Development Update:

East side:  Testing sewer; adjusting manholes and re-strengthening areas in street where pavement is unstable.

West side:  Working on last bit of storm sewer, sidewalk ramps, drive way approaches.  Completing these before initial paving gets underway.

Contract #3:  Final stages of replacement of logo

Contract #4:  More specialized work is being completed on pressure filter tank II.

VanRiper said that the 300 block of Fitch Street seems really bad and the whole street appears to need replacement.

Brands asked if we are doing the same thing on Holmes. 

Mr. Davis with C2AE said that yes, there is a lot of rutting and it will be replaced.

City Council prefers to have the base paving installed this fall and the final paving completed next spring.

McDonough moved, Boggs supported to approve the invoices for the Rural Development Infrastructure project totaling $314,242.07 for Rhode Brothers Excavating with $246,192.69 charged to Sewer, $55,604.38 charged to Water, $4,090.00 from Local Streets and $8,355.00 from Major Streets.

YEAS:  Brands, Cobley, Mayor Doyle, McDonough, VanRiper, Boggs

NAYS:  None

Unanimously carried

Discussion with Representatives from C2AE Regarding City Council’s Approval of Amendment to Engineering Contract:

Interim City Manager outlined the following issues regarding several project with C2AE:

1.         Delayed MDOT bidding which delayed street construction projects so that final paving was being completed under adverse weather condition and not curing properly (Genesee, Russell Streets).

2.         Inspectors assigned to project were careless, inattentive to detail or missing from job site (Saginaw Street).

3.         Project Manager/Inspectors consistently fail to follow up on project restoration completion (all projects).

4.         Several engineering design mistakes/attention to detail that have not been resolved (no curb in 100 block of N. Saginaw Street; handicap parking/ADA ramp in N. Saginaw parking lot required parking bumper to correct design mistake).

Bill Kimball, CEO-C2AE addressed the city council regarding C2AE’s reputation and engineering services.

VanRiper mentioned the condition/problems with the sidewalks on N. Saginaw St.

McDonough mentioned the handicap placement on Saginaw Street.  Both VanRiper and Doyle said that the city council approved the handicap placement.

Cory Davis with C2AE said that there is a significant difference between this project and the MDOT projects.  He said that MDOT holds back no retainage.  Standards are for functional ability versus attractiveness.  With the Rural Development Project there is a lot more leverage; one year bond and retainage. 

VanRiper said that he doesn’t understand why C2AE has seal coated the street so that it doesn’t fail.

Davis said that there are pretty substantial cracks after the harsh winter.  Cracks are what you typically see.

Brands said that the streetscape is five years old; it looks fifteen years old.  He also stated that the watering system doesn’t work efficiently.

Boggs said that five council members met with another engineer firm and as far as I am concerned this is my last project with C2AE.

Brands said that the attention to detail needs to be met.  He said that he agrees with Brian; this is his last project with C2AE.

Mayor Doyle said that the city has worked with C2AE for nearly forty years and it’s a loyalty issue and we want to feel like we aren’t being taken advantage of.

VanRiper moved, McDonough supported to amend our previous council action from June 29, 2016 and withhold 15% of the C2AE inspection services contractual amount until all punch list items of the water, sewer and storm sewer rehabilitation project are completed to staff satisfaction.

YEAS:  Cobley, Mayor Doyle, McDonough, VanRiper

NAYS:  Boggs, Brands

4-2 passed

Mayor Doyle adjourned the meeting at 7:02 p.m.


SEPTEMBER 19, 2016 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, September 19, 2016 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper

Absent:  None

APPROVAL OF AGENDA:

Boggs moved, McDonough supported to approve the agenda with the addition of F. Re-appointment of Connie Cobley to the SATA Board and the appointment of Justin Dolehanty to the Parks and Rec. Board.

Unanimously carried

APPROVAL OF MINUTES:

McDonough moved, Boggs supported to approve the minutes of the regular meeting held on August 1, 2016, special meetings held on July 25, 2016, August 9, 2016, August 10, 2016, and August 25, 2016. Unanimously carried

APPROVAL OF BILLS:

VanRiper moved, Matejewski supported to pay bills #46957-47190.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski, McDonough (abstain #47093), VanRiper

NAYS:  None

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Burt Winer, Representing the VFW.  He presented a check in the amount of $1,906.51 from the Annual Chicken BBQ to the City Council to be used for the Veteran’s Memorial Park.

Paula Brooks, 104 W. Summit Street.  She asked what time the RD meeting is going to start on September 22, 2016.  She asked when is the next meeting with the MML to discuss City Manager position.  Finally, she asked where the money from the sale of the property to Randy Wise went?

Cam Canute, 502 Yale Dr.  He returned again this meeting to follow up on the lawncare invoice that he received on his rental house located at 513 N. Oak St.  He showed the Council a picture of the lawn prior to the city mowing it.  He does not believe that it is longer than six inches.    He is asking that the invoice be voided. 

CITY COUNCIL RESPONSE TO CITIZEN’S COMMENTS:

Councilman McDonough and Councilman Cobley said that they don’t think that it looks like it is 6 inches long.  Councilman VanRiper said that it is very difficult to judge the length of the grass from the picture, but he is concerned about setting a president. 

McDonough moved, Cobley supported to waive the lawn care invoice from May 2016, for the property located at 513 N. Oak Street, brought before the Council by Cam Canute.

YEAS:  Cobley, McDonough

NAYS:  Brands, Mayor Doyle, Matejewski, VanRiper, Boggs

Failed 2-6

 

ITEMS OF BUSINESS:

VanRiper moved, Boggs supported to award the bid for spot asphalt repairs to DOW Asphalt Paving, LLC in the amount of $150.00 per ton.

YEAS:  Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

Boggs moved, Brands supported to approve the cost to repair the pavement at 203 W. Main Street by DOW Asphalt Paving, LLC in the amount of $1,583.00.

YEAS:  Mayor Doyle, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS:  McDonough

Carried

VanRiper moved, Matejewski supported to approve the purchase of 13 replacement trees from Bordines Nursery for $1,771.97.

YEAS:  Matejewski, McDonough, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Unanimously carried

VanRiper moved, McDonough supported to approve the purchase of 12 additional trees up to $2,000.00 along with the expenditure of the grant money, if received. 

YEAS:  McDonough, VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Matejewski

NAYS:  None

Unanimously carried

McDonough moved, Matejewski supported to approve the request from the Durand Rotary Club to fund maintenance repairs and painting of the Sandula Clock Tower.

YEAS:  VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Matejewski, McDonough

NAYS:  None

Unanimously carried

McDonough moved, Boggs supported to approve the Hands Off resolution regarding employee and dependent health privacy as required under the Health Insurance Portability and Accountability Act of 1996.

Unanimously carried

Boggs moved, McDonough supported to re-appoint Connie Cobley to the SATA Board and to appoint Justin Dolehanty to the Parks and Recreation Board.

Unanimously carried

CITIZEN’S SPEAK – AGENDA ITEMS ONLY:

Paula Brooks:  She asked where the trees are being planted and who is responsible for watering them.

DEPARTMENT REPORTS:

DPW Supervisor:  Nothing to add

Police Chief:  He stated that everything is going well.  Byron is doing well, he is getting positive feedback.

Fire Chief:  He told the Council that the MMR building is back in service.  He said that the roof on the fire hall is completed.  He also let the Council know that the annual Fireman’s Ball is October 15, 2016.

City Engineer:  She told the Council that the pipe work on the RD Project is almost complete.  There are two crews working on road work. 

Treasurer:  She stated that the auditors are here this week.  She let the Council know that she will be attending the MERS conference next week and also has election training for herself and Mindy scheduled in October.

City Attorney:  He told the Council that there are a few companies that are submitting applications to put towers in the city right of ways.  He explained that these companies are really getting ready for smart cars.  He told the Council that the City of Durand recently received two such permits and the city denied them.  There was a lot of discussion regarding this issue at the recent MML conference.  Mr. McKone said that the Council needs to protect our right of ways!

Interin City Manager:  She reminded the Council that there is a RD meeting this Thursday, September 22 at 6:00 p.m.  She said that a representative from C2AE will be present.

COUNCIL COMMENTS:

VanRiper:  He asked if some asphalt could be put in the Atwater and Russell alleyway.  He said that Rhode Brothers are doing a great job.

Cobley:  She told the Council that the Veteran’s Day Parade will be held in Perry this year.  She invited the Council to walk in the parade.

Matejewski:  He stated that Union Station Smoke House is now open and is doing a great job.  He said that he enjoyed the MML Convention and felt that he learned a lot.  He said that he is looking forward to putting up Christmas lights and needs volunteers to help.  Mr. Matejewski also said that Wieski Tools grass is at least 12 inches tall and needs to be cut as soon as possible.

Brands:  He asked that when we repaint East Main Street if we could have angle parking across from Union Station Smokehouse.  DPW Supervisor said that we have investigated this before and there is not sufficient room to do this. 

Boggs:  Nothing to add

McDonough:  He said that he has had several compliments regarding the Durand police patrolling Byron.  He said that he would like to see the lot behind Iron Horse made into a city parking lot.  He also told the audience that the funds from the sale of the property to Randy Wise is going into the Street Fund.

Mayor Doyle:  Asked if the city would be doing one more brush pickup in October.  DPW Supervisor said that the last brush pickup took place in early September, that leaf pickup will be starting in October.

Mayor Doyle adjourned the meeting at 8:36 p.m.

 



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AUGUST 25, 2016 CITY COUNCIL SPECIAL MEETING MINUTES

 Minutes of the special meeting (Progress Report on Rural Development Project) of the Durand City Council held on Thursday, August 25, 2016 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 6:00 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski, McDonough (arrived @ 6:15), VanRiper

Absent:  None

APPROVAL OF AGENDA:

Boggs moved, Matejewski supported to approve the agenda as presented.

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

No one spoke

ITEMS OF BUSINESS:

Rural Development Update:

Interim City Manager gave the Council updated Contractor’s schedule that goes through the end of the year.  She stated that the Northeast quadrant of the City will begin having the top coat of asphalt applied beginning the last week of September.  Interim City Manager told the Council that the water main on Brookfield has to be completely re-done because it is too shallow.  This was not part of the project but because this issue has been found, it has to be taken care of.  She also told the Council that Campbell and Brown Streets have about 7 lead services that will have to be changed, this will be coming to the Council as a change order at the next RD Meeting. Interim City Manager said that progress is moving along on Main Street.  Cobley stated that some construction workers are speeding on Main Street and leaving their trash around.  Roddy said that many people are not obeying the traffic signs and trying to travel through the construction zone.   She said that at some point the city may have to close the road because it’s too dangerous.

Boggs moved, VanRiper supported to approve Change Order #6 for the Rural Development Project on Contract #1 – Sewer Improvements which is an addition of $44,302.99 to the contract.

YEAS:  Brands, Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs

NAYS:  None

Unanimously carried

VanRiper moved, Matejewski supported to approve the invoices for the Rural Development Infrastructure Project totaling $458,300.77 which includes C2AE Engineering for $50,084.72 and Rhode Brothers Excavating for $408,216.05 with $331,411.93 charged to Sewer, $491,506.09 charged to Water and $35,382.75 to be paid from the city’s Water Fund.

YEAS:  Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

Matejewski moved, Boggs supported to award the bid for flooring replacement in the ambulance building to Carpetland USA in the amount of $12,196.46.

YEAS:  Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Unanimously carried

Boggs moved, McDonough supported to approve the request from Stomping Grounds to close E. Clinton Street from Saginaw Street, East to the Alley on September 17th, 2016 from 1:00 p.m. to 6:00 p.m. for a concert assuming that proper liability coverage is filed with the City of Durand.

Unanimously carried

McDonough moved, Boggs supported to approve the application for additional credited service for Lisa R. David to submit to MERS (Municipal Employees Retirement System) for an additional 3 years, 9 months of service.

Unanimously carried

CITIZENS SPEAK – AGENDA ITEMS ONLY

Dave Clamert, 614 Brand, He expressed his concerns regarding traffic on Brand Street during the construction.

Paula Brook, 104 W. Summit, She asked what the cost of the RD project as of now.

ADJOURNMENT:

Mayor Doyle adjourned the meeting at 6:50 p.m.

 



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AUGUST 10, 2016 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting held on Wednesday, August 10, 2016 at 4:00 p.m. in the Conference Room of Durand City Hall.

Mayor Doyle called the meeting to order at 4:00 p.m.

ROLL CALL:

Present:  Boggs, Brands (arrived at 4:05p.m.), Cobley, Mayor Doyle, Matejewski, McDonough,

               VanRiper

Absent:  None

APPROVAL OF AGENDA:

Boggs moved, McDonough supported to approve the agenda as presented.

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

No one spoke

ITEMS OF BUSINESS:

Workshop with Kathie Grinzinger, Executive Search Consultant, Michigan Municipal League: 

Workshop to discuss City Manager search.

CITIZENS SPEAK – AGENDA ITEMS ONLY

Mayor Doyle adjourned meeting at 6:25 p.m.





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AUGUST 9, 2016 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting of the Durand City Council held on Tuesday, August 9, 2016 at 6:30 p.m. in the Council Chambers of Durand City Hall.

Mayor Doyle called the meeting to order at 6:30 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

All those present recited the Pledge of Allegiance.

APPROVAL OF AGENDA:

Boggs moved, VanRiper supported to approve the agenda as presented.

McDonough moved to amend the motion, VanRiper supported to approve the agenda with the addition of  X. Council Comments to be added following Citizens Speak.

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Paula Brooks, 104 W. Summit Street.  She complained that special meetings were not being posted properly.

CITY COUNCIL RESPONSE TO CITIZEN’S COMMENTS:

No one spoke

Boggs moved, McDonough supported to adjourn into Executive Session to discuss Attorney/Client information for to discuss the matter in a regular meeting could have a negative effect on the potential outcome.

YEAS:  Brands, Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs

NAYS:  None

Unanimously carried

Adjourned at 6:37 p.m.

Reconvened at 6:56 p.m.

Boggs moved, McDonough supported to create and provide for the operation of a LDFA, Local Development Finance Authority for Durand’s Innovation Center, to be located on the City’s property, on the East and West sides of  South Durand Rd.

YEAS:  Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

ITEMS OF BUSINESS:

VanRiper moved, McDonough supported to approve the annual Durand Are Chamber of Commerce End of Summer Cruise event planned for Saturday, September 3, 2016 and to secure the necessary insurance coverage and indemnification for the City.

Unanimously carried

Boggs moved, Matejewski supported to appoint the Mayor as the city’s delegate and the Mayor Pro-tem  as the alternate for the 2016 Michigan Municipal League Annual Meeting.

YEAS:  Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs, Brands

NAYS:  Cobley

Carried 6-1

McDonough moved, Boggs supported to award the bid to replace the roof on the fire hall to Sweers Eavestrough and Roofing at a cost not to exceed $22,885.00.

After some discussion regarding rigid insulation, warranty and bid specs, McDonough amended the motion.

McDonough moved, Boggs supported to amend the motion to award the bid to replace the roof on the fire hall to Sweers Eavestrough and Roofing at a cost not to exceed $24,885.00.

YEAS:  Matejewski, McDonough, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Unanimously carried

Matejewski moved, McDonough supported to approve the purchase of 17 new pagers and charging units for the Fire Department from Digicon Global, Inc. at a cost of $9,456.00.

YEAS:  McDonough, VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Matejewski

NAYS:  None

Unanimously carried

Boggs moved, McDonough supported to approve the ballot language for the Bond proposal that would include both the Street and the Sidewalk millage.

Boggs withdrew the the motion. 

Boggs moved, McDonough supported to approve the ballot language for two separate proposals, one for Street millage and one for Sidewalk millage, to be placed on the November 8th, 2016 ballot.

YEAS:   VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Matejewski, McDonough

NAYS:  None

Unanimously carried

Discussion of Interim City Manager Position:

Interim City Manager said that the Department Heads are capable of running their own departments. 

Councilman Boggs said that Chief Hartz should be assigned projects during this time period.

Council VanRiper asked who will take care of the LDFA that was discussed previously at tonight’s meeting.  Interim City Manager said that Justin Horvath with the SEDP will be doing the majority of that work.

Councilman McDonough asked what Ms. Roddy’s hourly rate would be? Is the City Manager going to be full time or part time?  How many hours will she work?

Councilman Boggs said that the hourly rate is based on 2080 hours in a year computation.

City Attorney McKone said that City Managers are always “at will”.  Due to MERS she cannot work more than 20 hours per week.

CITIZENS SPEAK – AGENDA ITEMS ONLY

Paula Brooks – She asked for clarification on the paving of streets through the RD Project. She also asked if the Sidewalk millage would pass in November how would the program work where Vernon Township homes abut City homes.  Boggs said that once the sidewalk millage passes, then we would have a comprehensive plan.

Tim Colton – 608 W. Main.  He had questions on how the special assessments (for sidewalks) are paid in conjunction with the bonds.

COUNCIL COMMENTS:

Brands:  

•           He said that the sidewalks out on Lansing corridor would require County permission.

•           Coffee with the Council provides the residents with the opportunity to have an informal discussion with Councilmembers.  These meetings are a positive idea, not a negative as P. Brooks insinuated.

Boggs:  He asked the City Attorney to address the posting requirements.  Mr. McKone said “reasonable notice” per Michigan statute.  He said that the accusations are unfair and offensive.

McDonough: He said it’s  “Countdown” time for him.

Cobley:

•           She said that dust control is needed on Main Street and is the speed radar.  Steve Mince said that he is attempting to get a dust control company here ASAP.

Interim City Manager addressed P. Brooks once and for all stating that City government run differently than Township meetings.   She said that “we are a full service City” that require special meetings. 

Mayor Doyle adjourned the meeting at 8:05 p.m.

 



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AUGUST 1, 2016 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, August 1, 2016 at 7:30 p.m. in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

PLEDGE OF ALLEGIANCE:

All those present recited the Pledge of Allegiance

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper

Absent:  None

APPROVAL OF AGENDA:

Boggs moved, Brands supported to approve the agenda with the removal of Item H and change the purpose of the Executive Session to Discuss Administration Position.

Unanimously carried

APPROVAL OF MINUTES:

McDonough moved, Boggs supported to approve the minutes of the regular meeting held on June 6, 2016, the special meetings held on June 20, 2016 and June 29, 2016, as presented.

Unanimously carried

APPROVAL OF BILLS:

McDonough moved, Brands supported to pay bills #46743-46956.

YEAS:  Brands, Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs

NAYS:  None

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Paula Brooks, 104 W. Summit Street.  She asked if there would be a Planning Commission meeting tomorrow. Mayor Doyle said no because of the election.  It has not been rescheduled as of now.  Ms. Brooks asked if there has been a meeting date set with MML to discuss the City Manager’s position.  City Manager said that no date has been set.  Ms. Brooks asked for the status on the contamination on the West side of the City.  City Manager said that there is no contamination; it was an isolated soil issue that has been resolved.  Ms. Brooks asked if the City Manager would be drawing a salary along with her pension once she retires.  The Mayor said that there were no details as of yet.

Nancy Folaron:  504 Dartmouth  She told the Council that the library wants to replace the plaque that was taken down and installed at the new Veterans’ Memorial Park.    The total cost of the plaque is $2,200.00 and the Friends of the Library have raised $1,450.00.  She said that the City of Durand Parks and Recreation Board have pledged up to $800.00 which will complete the project.  The plaque is being made by Marsh Monument.

Agnes Witherell, 612 Brands St. She said that the residents of the city should be given the names and qualifications for potential City Managers. 

Jan Brownson, NRMI  She thanked the City Manager for her support with NRMI.  Ms. Brownson presented the City Manager with a stock certificate as a thank you for her support.

Chuck Olund, 205 Montcalm. He told the Council that he is running for a City Council seat in Precinct 1 in the November election.

Dave Clamert, 614 Brand St.  He told the Council that he is running for a City Council seat in Precinct 1 in the November election.

Cam Canute, 502 Yale  He told the Council that he recently got an invoice for lawn mowing services at his rental house and he feels it is unfair because there was no notice given, the charges were excessive and the lawn across the street which was longer than his was not mowed.  Councilman VanRiper would like to see the pictures from the contractor regarding this property and any others like it.

Dennis Martin, VFW  Mr. Martin presented a check from the Eagles chicken BBQ in the amount of $2,433.06 for the Veterans Memorial Park. 

Jerry Beltnick, Silvershore Dr., Fenton

He said that he has been billed for double taxes on his property in the City of Durand since 1997.  He said that he has talked with many people trying to get this resolved.  City Manager said that this issue was referred to the City Attorney and was approved to be removed from the tax rolls by the City Council. However, when the agreement was received from Mr. Fayhey it was not correct and the City Attorney advised the City Manager not to sign the agreement.  The City Manager will get with the City Attorney to get this issue resolved as soon as possible.

CITY COUNCIL RESPONSE TO CITIZEN’S COMMENTS:

Councilman McDonough stated that we do not have a contract with Amy Roddy, she will be a part-time employee.  He said that he knows of many communities where the City Manager retires and draws a pension and then returns as a consultant. 

ITEMS OF BUSINESS:

McDonough moved, VanRiper supported to award the bid for ferric chloride to PVS Technologies in the amount of $459.00 per dry ton.

YEAS:  Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

Boggs moved, Matejewski supported to award the bid for a 2016 Volvo L70H from Alta Equipment Company, as specified in the bid document as a lease at $802.95 per month for 36 months with purchase option.

YEAS:  Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Unanimously carried

McDonough moved, VanRiper supported to approve the invoice from Marsh Monument Company in the amount of $1,812.00 for 50 paving bricks and engraving for Veterans Memorial Park.

YEAS:  Matejewski, McDonough, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Unanimously carried

Matejewski moved, Boggs supported to approve the invoice from Contractors Rental Corporation to rent a Mini Excavator at a cost not to exceed $2,700.00.

YEAS:  McDonough, VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Matejewski

NAYS:  None

Unanimously carried

VanRiper moved, McDonough supported to approve the bank rating report, as submitted by the City Treasurer, recognizing that the City of Durand invests with the following institutions:

Bankrate Safe & Sound Rating

First Merit Bank, N.A.                                                                     4 Stars

JP Morgan Chase Bank, N.A.                                                      4 Stars

Citizens Bank, N.A.                                                                        4 Stars

Fifth Third Bank                                                                 4 Stars

Michigan CLASS                                                                AAA – Standard and Poor

Unanimously carried

Boggs moved, McDonough supported to approve the Resolution Authorizing Notice of Intent to Issue Bonds for Water Supply System Improvements for an amount up to $500,000.

YEAS:  VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Matejewski, McDonough

NAYS:  None

Unanimously carried

Matejewski moved, Boggs supported to approve the contract amendment with Stewart, Beauvais and Whipple as outlined in the document for fiscal years ending 2017 through 2019.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper

NAYS:  None

Unanimously carried

DEPARTMENT REPORTS:

Police Chief: Department is running well.

Fire Chief:  The roof of the Fire Hall has a leak and needs to be repaired.  He will be getting prices to give to the City Manager.

City Attorney:  He said that they will be working to resolve the Jerry Beltnick issue.  Councilman Cobley asked the City Attorney if the rumor is true that the City is being sued by CN Railroad.  City Attorney said that that is false.  In fact CN Railroad apologized for the incident and quickly resolved the issue by paying the fines and all of the City’s costs.  He said that the City and CN Railroad have a good working relationship following this issue.

City Manager:  She told the council that she may need to have a special meeting in the near future regarding an economic development project, proposed ballot language for street millage and City Manager search information.  She said she will let you know as soon as possible.

COUNCIL COMMENTS:

VanRiper:  He thanked the staff for working through all the changes.

Cobley:  Nothing to add

Matejewski:  He thanked the City Manager for getting the place making sign replaced quickly.  He also said that the water tower looks good!

Brands:  He said that the water tower looks good.  He told the audience that he, along with three other Council members have been holding informal meetings at the Stomping Ground coffee shop every other Saturday morning from 10:00 to 12:00.  He clarified that four of the council have done this, not all at the same time though.

Boggs:  He asked that the City Attorney not lose sight of Jon Matejewski’s request for prayer before meetings.  He also reported a large sink hole that is on Brand Street.  He said that it keeps leaking water and continues to get larger and larger.  City Manager made a note to discuss with DPW Supervisor.

McDonough: 

McDonough moved, Boggs supported to appoint Jason Hartz as Acting City Manager and appoint Amy Roddy as Economic Development Director for 30 days.

Boggs amended the motion to include: between now and the next meeting, beginning on the City Manager’s retirement date, she shares responsibility to co-coordinate with Jason Hartz as to who is in charge when Amy is not here and that we formally hold a workshop to discuss this issue.

Motion was withdrawn and new motion made:

McDonough moved, Boggs supported to hold a special Council meeting on Tuesday, August 9th at 6:30 p.m. to discuss the possibilities, and to work out the details, of position sharing between Amy Roddy and Jason Hartz as interim City Manager until such time that we hear from the League or decide what we are going to do and have our public search.

YEAS: Brands, Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs

NAYS:  None

Unanimously carried.

Boggs moved, Brands supported to adjourn into Executive Session to discuss a possible new administrative position.

YEAS:  Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

Adjourned into Executive Session at 9:01 p.m.

Reconvened at 9:42 p.m.

Boggs moved, Brands supported to approve the City Managers appointment of the combined position of Clerk/Treasurer, Lisa David effective immediately.

City Manager administered the Oath of Office to Clerk/Treasurer.

Mayor Doyle adjourned the meeting at 9:45 p.m.

 



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 JULY 25, 2016 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting (Progress Report on Rural Development Project) of the Durand City Council held on Monday, July 25, 2016 in the Council Chambers of the Durand City Hall.

Mayor Doyle called the meeting to order at 6:00 p.m.

ROLL CALL:

Present:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper

Absent:  None

APPROVAL OF AGENDA:

McDonough moved, Brands supported to approve the agenda, as presented.

Unanimously carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

No one spoke

ITEMS OF BUSINESS:

McDonough moved, Brands supported to approve Change Order #5 for the Rural Development Project on Contract #1 – Sewer and Water Improvements which is an addition of $47,560.00 to the contract.

YEAS:  Brands, Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs

NAYS:  None

Unanimously carried

McDonough moved, Boggs supported to approve the invoices for the Rural Development Infrastructure Project totaling $843,333.13 which includes C2AE Engineering for $53,094.75, Rhode Brothers Excavating for $481,919.38, Inland Waters Pollution Control, Inc. for $194,736.05 and Industrial Painting Contractors, Inc. for $113,582.95 with $512,727.96 charged to Sewer, $297,578.28 charged to Water and $33,026.89 to be paid from the city’s Water Fund.

YEAS:  Cobley, Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs, Brands

NAYS:  None

Unanimously carried

Boggs moved, McDonough supported to approve the Michigan Municipal League to conduct an executive search for a new City Manager for the Basic Search amount of $12,500.00.

YEAS:  Mayor Doyle, Matejewski, McDonough, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Unanimously carried

Boggs moved, McDonough supported to retain City Manager, Amy Roddy as Interim Manager on an hourly basis, based on her current salary.

YEAS:  Matejewski, McDonough, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Unanimously carried

CITIZENS SPEAK – AGENDA ITEMS ONLY

Paula Brooks, 104 W. Summit St.  She asked if the meetings to hire the new City Manager will be open to the public.  Councilman Boggs said that all City Council meetings are open to the public.

Tim Colton, 608 E. Main Street.  He asked if there will be a requirement for residents to replace their water lines when the lead services are being replaced.  City Manager said that they will be informed, but they are not obligated to replace the service from the curb box to the house.

Mayor Doyle adjourned the meeting at 7:08 p.m.

 



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